Real Estate Operations Coordinator / Team Lead

We are seeking a highly organized, detail-oriented, and proactive Real Estate Operations Coordinator / Team Lead to join our growing real estate investment company.

This is a full-time role that combines administrative support, real estate transaction coordination, data management, and team leadership. You will help keep our day-to-day operations organized while also working directly with team members to ensure tasks are being completed, expectations are clear, and everyone stays on track.

The ideal candidate is highly proficient in English, tech-savvy, dependable, confident communicating with others, and extremely attentive to detail. We are looking for someone who can take initiative, solve problems, and grow into greater responsibility as our company expands.

Job Responsibilities:

Data Management & CRM
-Create, organize, and manage new and existing lead lists
-Export, clean, format, and organize data from multiple sources
-Skip trace leads and maintain accurate contact information
-Import and manage leads within our CRM
-Maintain accurate tags, statuses, notes, and other CRM information
-Track and update weekly and monthly KPIs
-Prepare detailed property information sheets/packets including property details, comparable sales, photos, seller notes, and other relevant information
-Maintain organized digital files and records

Contracts & Administrative Tasks
-Prepare and send real estate contracts and other documents
-Follow up with parties for signatures and outstanding documents
-Carefully review documents for accuracy and completeness
-Maintain organized electronic records and transaction files
-Use ChatGPT and other AI tools to draft messages, summarize information, prepare documents, and assist with data analysis
-Assist with general day-to-day administrative and operational tasks

Team Leadership & Operations
-Host weekly team meetings to review performance, priorities, goals, and upcoming tasks
-Conduct brief check-ins with individual team members throughout the week
-Communicate with team members to ensure assignments and expectations are clear
-Follow up on outstanding tasks and help ensure deadlines are being met
-Monitor team progress and identify areas that may need additional attention or follow-up
-Help keep team members organized, accountable, and on track
-Communicate important updates, concerns, or performance issues to management
-Assist with coordinating team meetings, training, and internal processes
-Help improve and maintain company systems, procedures, and workflows
-Serve as a reliable point of contact for team members regarding day-to-day operational questions

Transaction Coordination
-Contact title representatives to open title and provide required documentation
-Regularly follow up with title companies regarding transaction status and outstanding items
-Communicate professionally with buyers and collect required paperwork
-Provide updates and coordinate communication between involved parties
-Monitor important dates, deadlines, and transaction timelines
-Help ensure transactions remain on schedule from contract through closing
-Maintain complete and organized transaction files

Schedule & Compensation

Schedule: Monday–Friday, 12:00 PM–8:00 PM Pacific Time (PT)
Employment: Full-Time
Starting Rate: $5.00 USD/hour

Opportunity to grow hourly rate based on performance

*Required Skills & Experience*
-Strong command of the English language, both written and spoken
-Excellent professional communication and interpersonal skills
-Comfortable leading meetings and communicating with team members
-Strong leadership skills and ability to hold others accountable professionally
-Exceptional attention to detail and accuracy
-Strong organizational and time-management skills
-Ability to prioritize multiple responsibilities and meet deadlines
-Ability to work independently with minimal supervision
-Proactive and comfortable taking initiative rather than waiting for instructions
-Comfortable learning and using new software and systems
-General understanding of real estate data, contracts, transactions, or CRM systems
-Proficiency with Microsoft Excel, Google Docs, Google Sheets, Microsoft Word, ChatGPT, and other AI tools
-Previous experience working in U.S. real estate
-Experience in real estate administration, operations, transaction coordination, or team leadership
-Tech-savvy and able to learn new systems quickly

Preferred Qualifications
-Previous experience supervising, training, or coordinating remote team members
-Strong understanding of U.S. real estate terminology
-Experience working with CRM systems and large lead databases
-Comfortable speaking professionally on the phone with title representatives, buyers, and other parties
-Reliable, consistent, proactive, and detail-oriented

*Must Have*
-Reliable high-speed internet connection
-Quiet and professional home workstation
-Reliable computer capable of handling multiple programs and browser tabs
-Professional communication skills and confidence speaking during team meetings
-Willingness to receive feedback and continuously improve
-Ability to work the required Pacific Time schedule

We are a fast-growing, family-oriented real estate investment company with an open and supportive team culture. We take pride in doing great work, continuously improving, and creating an environment where team members can grow with the company.

To apply, please copy and paste the application form link below into your browser:

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