Operations / Project Coordinator (Part-Time Virtual Assistant)

We are building three connected beauty businesses:

• A premium local spray-tanning service business
• A sunless beauty product, education, and apparel brand
• A B2B fulfillment, wholesale, and disposable-products company serving beauty and sunless professionals

We need a proactive Operations / Project Coordinator to keep priorities, people, and projects moving. This is not a basic data-entry role. We are looking for someone who creates order, follows through, and helps turn ideas into completed projects.

Core Responsibilities

Project & Task Management

• Organize projects, tasks, deadlines, and priorities across multiple businesses
• Maintain project boards in Asana, ClickUp, Trello, or similar tools
• Break big goals into clear next steps and follow up on deliverables
• Keep the owner informed of deadlines, bottlenecks, priorities, and decisions needed

Operations Support

• Create and improve SOPs, checklists, trackers, and internal documents
• Help coordinate product launches, marketing campaigns, studio-opening tasks, vendor orders, and fulfillment setup
• Research vendors, tools, competitors, pricing, and business opportunities
• Keep shared files, folders, and business information organized

Team & Executive Support

• Follow up with contractors, VAs, designers, suppliers, and partners
• Help manage recurring tasks so nothing important falls through the cracks
• Prepare concise weekly status updates, agendas, meeting notes, and action lists
• Identify gaps and ways to make operations run more smoothly

Requirements

• Excellent written English and communication
• Strong project-management and organizational skills
• Proactive, resourceful, and comfortable figuring things out
• Experience with Asana, ClickUp, Trello, Notion, Google Workspace, or similar tools
• Detail-oriented with excellent follow-through
• Experience supporting a founder, agency, e-commerce business, beauty brand, or startup is a plus

Application Process

Please include:

• A brief introduction
• Your experience coordinating projects or business operations
• The project-management tools you have used
• Your hourly rate and availability
• A short Loom video introducing yourself is strongly encouraged
• An example of a project board, SOP, tracker, or system you have built, if available

Please respond with the title OPS to be considered for this position.