Recruiting and Business Development Virtual Assistant

Recruiting & Business Development Virtual Assistant (Part-Time)

Company: LinkedUp

About LinkedUp

LinkedUp is a U.S.-based recruiting and career development startup connecting talented candidates with employers seeking high-potential professionals.

We have a particular passion for helping current and former student-athletes transition into successful careers, while also serving qualified candidates from other backgrounds.

We are building a recruiting business focused initially on sales, business development, operations, and early-career leadership opportunities.

About the Role

We are looking for a detail-oriented, resourceful, and proactive Virtual Assistant to help our founder grow LinkedUp's recruiting operations.

This is not simply a data entry position. We want someone who enjoys researching companies, finding opportunities, organizing candidate information, and helping generate new business.

Primary Responsibilities

1. Job Research & Candidate Matching

• Research active job openings that match candidates in our talent pipeline.
• Focus on sales, business development, management trainee, and operations positions.
• Identify companies actively hiring in targeted U.S. markets.
• Track job titles, salary information, locations, application links, and hiring requirements.
• Assist with matching qualified candidates to relevant openings.

2. Employer Lead Generation

• Research companies that may benefit from LinkedUp's recruiting services.
• Identify recruiters, talent acquisition professionals, HR leaders, and hiring managers.
• Collect and verify business contact information from publicly available professional sources.
• Build organized prospect lists for founder-led outreach.
• Identify companies with recurring hiring needs.

3. Recruiting Database Management

• Update and maintain candidate and employer records in Airtable.
• Track job openings, employer leads, candidate matches, and outreach progress.
• Maintain accurate records, remove duplicates, and keep data organized.
• Prepare weekly pipeline reports.

4. General Business Support

• Assist with LinkedUp's ongoing recruiting projects.
• Research industry trends and competing recruiting services.
• Prepare outreach drafts and follow-up lists.
• Help document standard operating procedures as the company grows.

Required Qualifications

• Excellent written English and communication skills.
• Strong internet research and data organization skills.
• Experience with Google Sheets, Excel, or similar tools.
• Familiarity with LinkedIn and online job boards.
• Strong attention to detail and ability to work independently.
• Reliable internet connection.
• Willingness to learn new software and processes.

Preferred Qualifications

• Prior experience in recruiting, sourcing, or lead generation.
• Experience with Airtable or CRM platforms.
• Knowledge of U.S. employment websites such as LinkedIn, Indeed, and company career pages.
• Experience with B2B prospect research.

What Success Looks Like

Each week, you will help us:

• Identify relevant, currently active employment opportunities.
• Research companies and decision-makers who may need recruiting support.
• Maintain an accurate, actionable candidate and employer pipeline.
• Deliver a concise report showing completed research, promising opportunities, and recommended next steps.

How to Apply

Please include the following in your application:

1. A short introduction describing your experience with recruiting, research, or lead generation.
2. Examples of tools you have used, especially LinkedIn, Airtable, or Google Sheets.
3. Your expected hourly rate and weekly availability.
4. A brief explanation of how you would find 10 companies hiring entry-level sales representatives in Southern California.
5. Begin your application with the words "LinkedUp Growth" so we know you read the full description.

We are looking for someone interested in building a long-term working relationship with a growing company. There may be opportunities to increase hours and responsibilities as LinkedUp expands.