Full-Time Real Estate Virtual Assistant (FUB Expert & Operations)

Role: Full-Time Real Estate Virtual Assistant (FUB Expert & Operations)
We are a rapidly growing real estate group expanding a high-performing Zillow preferred team, and we are looking for an experienced, tech-savvy Virtual Assistant to run our day-to-day CRM operations, handle client communications, and assist in scaling our systems.
This is a dedicated, full-time position for a committed professional—strictly single-job only. Please do NOT apply if you have other clients, moonlight, or hold multiple jobs. We need someone who is 100% focused, responsive, and present during our operating hours.
Schedule & Commitment

• Hours: 9:00 AM – 6:00 PM Pacific Time (PT)
• Work Days: Friday through Tuesday (Off days: Wednesday & Thursday)
• Type: Full-time (40 hours/week, 100% remote)

Key Responsibilities

• CRM Management & Lead Flow: Act as our primary Follow Up Boss (FUB) administrator—organizing databases, tracking lead stages, ensuring pipeline hygiene, and running smart lists and action plans.
• Communications & Lead Response: Promptly answer incoming calls, conduct client follow-ups, and manage SMS/text messaging with exceptional professionalism and warmth.
• AI Agent Implementation: Assist in setting up, testing, and fine-tuning an AI voice/chat agent to automate speed-to-lead, initial inquiries, and basic triage for our inbound pipeline.
• Agent Onboarding & Training Support: Help train and onboard incoming agents onto our tech stack (Follow Up Boss, communication protocols, lead handling best practices).
• Social Media & Marketing: Create, schedule, and curate creative, engaging real estate content across social media channels to boost brand presence.
• Administrative & Transaction Support: Handle data entry, prepare documents, track key dates/deadlines, and keep daily administrative workflows running seamlessly.

Qualifications & Requirements

• Direct experience with Follow Up Boss (FUB) is required. Deep familiarity with smart lists, automations, action plans, and tagging.
• Real estate background: Proven track record supporting a busy real estate team or high-volume sales environment (experience supporting Zillow lead pipelines is a huge plus).
• Tech-forward mindset: Familiarity with AI tools, AI communication agents, and modern productivity software.
• Flawless English proficiency: Exceptional verbal communication (clear phone presence) and polished written skills.
• Strong organizational skills: High attention to detail, proactive problem-solving, and the ability to multitask without dropping the ball.
• Home Office Standards: High-speed, stable internet connection with backup power/connectivity, a quiet work environment, and a reliable, modern computer setup.

How to Apply
Please submit your resume along with a brief cover letter addressing:
1 Your hands-on experience with Follow Up Boss and real estate lead pipelines.
2 Any experience you have with AI tools, chatbots, or automations.
3 A brief example of how you have trained or onboarded others on software/tools in the past.
4 Explicit confirmation that you are available for Friday–Tuesday, 9:00 AM – 6:00 PM PT, and that you do not hold any other full-time or part-time roles/clients.