Document Accuracy & Records Specialist

We are looking for an organized, efficient person with exceptional attention to detail to prepare, review, and manage canine health documents and records.

The ideal candidate notices small errors, works confidently across multiple applications, and completes detailed tasks accurately and efficiently. You must be comfortable comparing documents against spreadsheets and checking every name, date, and microchip digit before marking a task complete.

Responsibilities

Review documents for incorrect information, missing details, formatting issues, and inconsistencies.

Use Adobe Acrobat and Canva to edit documents, apply watermarks, and export clean, readable PDFs.

Upload completed documents to the correct Dropbox folders while updating Google Sheets to track completion.

Create accurate vaccination records using provided templates, instructions, and verified information. Save completed PDFs to the appropriate Google Drive folders.

Monitor website information and uploaded documents to verify dog names, dates of birth, sex, and microchip numbers against source records.

Identify incorrect, missing, duplicate, or mismatched documents and coordinate corrections.

Prepare OFA (Orthopedic Foundation for Animals) applications using information from Google Sheets, including dog names, dates of birth, and microchip numbers.

Add authorized signatures as instructed and prepare applications for submission.

Maintain consistent file names, organized folders, and accurate completion tracking.

Required Skills

Strong proficiency in Google Sheets, Gmail, Google Drive, Dropbox, Canva, and Adobe Acrobat.

Excellent proofreading and error detection skills, especially when checking long identification numbers and dates.

Ability to move efficiently between spreadsheets, documents, email , websites, and online folders.

Ability to follow detailed instructions while preserving document templates and formatting.

Consistent self-checking before saving, uploading, or marking work complete.

Clear written communication and the judgment to flag discrepancies rather than guess.

Dependability and sustained focus during repetitive, detail-intensive work.

Experience in document quality control, records management, data auditing, or veterinary administration is helpful. Demonstrated accuracy and software proficiency are especially important.

What Success Looks Like

Success in this role means completing documents efficiently and accurately, catching discrepancies independently, and keeping records organized with minimal need for corrections.

How to Apply

Please include:

Your relevant experience reviewing documents and identifying errors.

Your proficiency with each of the required applications.

A brief explanation of how you check your work for accuracy.

Your availability and confirmation that the compensation of $800 per month meets your expectations.