Executive Assistant & Social Media Strategist (Part-Time)

About the Role This role supports a public speaker's day-to-day operations and their public-facing social media presence. Both halves of the role matter and we need someone genuinely capable in both:

Administrative/Operations Support — the heavier, day-to-day part of this role

Social Media Strategy & Management — requires independent thinking, not just posting

This is not a role where you wait to be told what to design or when to post. We need someone who can look at an upcoming event or trip and independently figure out what needs to happen, administratively and on social media, without step-by-step supervision.

What You'll Actually Do

1. Administrative & Logistics Support (top priority, this comes first every day)

Manage the principal's schedule and travel logistics: booking, confirming, and coordinating so they can get to speaking engagements smoothly and on time

Anticipate logistics issues before they become problems (e.g., confirming details ahead of time, double-checking travel/venue arrangements)

Coordinate book sales and deliveries: tracking orders, following up on shipments, handling customer questions about their orders

Keep basic records/trackers organized so nothing falls through the cracks

2. Social Media Strategy & Management (secondary priority, one primary platform, done well)

We are prioritizing one main platform (to be determined), likely wherever our audience is most active) for focused, strategic growth

Independently manage that account directly (you will be trusted with login access)

Build a simple content strategy/calendar tied to actual goals, not just a stream of posts

Independently put together a basic promotional plan for one-off events (e.g. a special Zoom event)

Track performance (reach, engagement, growth) weekly and adjust the approach based on what's working

Respond to comments/messages on that platform and stay on top of relevant trends

Requirements

Prior experience with executive/admin support, especially scheduling/calendar management, travel coordination, booking, or order/logistics tracking, and inbox management

Demonstrated ability to independently plan, not just execute; you should be able to look at "we have an event coming up" and build a basic plan without being walked through it

Critical thinking and prioritization skills for work. We're looking for someone who can genuinely take ownership of both sides of this role. By taking ownership, we mean someone who doesn’t just take orders.

Comfortable being trusted with direct account access (social media logins) and handling that responsibly

Working knowledge of Canva or similar tools, and basic social media scheduling/analytics

Highly organized, reliable, and detail-oriented; this role involves real logistics (travel, deliveries) where mistakes have real consequences

Good written English communication

Comfortable working with a mission-driven/community organization

Design/content creation (Canva, simple graphics/captions) is part of the job

Bonus

Experience supporting a public figure, speaker, or thought leader

Experience with Facebook /Instagram Ads

Copywriting/storytelling background

Familiarity with scheduling tools (Buffer, Later, Meta Business Suite, calendar/travel tools, etc.)

How to Apply Please send:

A short note on your experience with administrative/logistics coordination (scheduling, travel, order tracking, etc.)

A sample of past social media work, and briefly explain the strategy behind it, not just the design

Screening exercise: In 3–5 sentences, outline how you'd plan and promote a one-off event (e.g., a signing) across social media, if given a 5-week lead time

Confirmation you're available for 5-6 hrs/day, and any questions about the rate or scope