Remote Executive Assistant | $1,000/Month

Looking for a role where you work hand in hand with the person at the top? The founder of our growing U.S.-based insurance district is expanding his support team, and we're hiring an Executive Assistant to keep his week on track, his meetings well prepared, and the operations behind the scenes running on time.

This is a non-sales position built on trust. You'll run his calendar, make sure meeting notes and follow-ups never fall through the cracks, help keep the team covered when people are away, and manage his LinkedIn presence. If you enjoy taking full ownership of a process and you treat confidential information with care, you'll fit right in.

What You'll Do

• Run the founder's calendar and pull together briefing notes, documents, and background before every meeting
• Manage our meeting recording tool: choose which meetings to record, then capture transcript summaries and action items so nothing discussed is lost
• Handle staff time-off requests and arrange coverage so work stays on track while someone is away
• Update the founder's personal LinkedIn banner every month
• Lead the LinkedIn recommendations campaign for newly appointed agents, including writing the request email s
• Keep our role delegation and org structure documents up to date as responsibilities change

What We're Looking For

• 2+ years as a virtual executive assistant, preferably supporting a founder, business owner, or senior leader
• Confident calendar management across multiple time zones
• Comfortable with Google Workspace; experience with Read.ai, Zoom, or LinkedIn is a bonus
• Excellent English, written and spoken, with a polished and professional email style
• Trustworthy and discreet with confidential staff and business details
• Self-starting; you stay on top of recurring deadlines without being reminded
• Experience in insurance, financial services, or another fast-moving, support-heavy business is a plus.

Who This Role Is For
You'll do well here if you:

• Like being the go-to person an executive counts on so nothing slips
• Find satisfaction in recurring tasks and getting them right every single time
• Would rather do structured, behind-the-scenes work than sales or cold calling
• Want a steady, long-term position with a growing team rather than short-term gigs

How to Apply
Please include:

• A brief summary of your executive assistant experience and the people you've supported
• The tools and software you use confidently (calendar, meeting tools, LinkedIn)
• A link to your current CV or resume
• Confirmation that you're available full-time during Mountain Time business hours