Organized Executive Assistant | No AI-Dependent Candidates

No AI. Exceptional Excel Skills. Highly Organized. Extremely Dependable.

Our company is growing, and we’re looking for an Executive Assistant who is exceptionally organized, highly dependable, and genuinely excellent with Microsoft Excel and Google Sheets.

This is a hybrid role supporting executive-level priorities while managing client communication, internal workflows, systems, documentation, and the day-to-day details that keep our business moving.

This is a Strict No-AI Position. We do not use AI tools or LLMs for this role.

Candidates who depend on ChatGPT, Claude, Gemini, Copilot, or other AI/LLM tools to complete their work are not a fit for this position.

You must be able to independently:
Research and gather information
Think critically and make decisions
Write and communicate clearly
Analyze information
Build systems and spreadsheets
Solve problems
Develop SOPs and workflows
Organize complex information
Figure things out without asking AI to do the work for you

We are hiring a person who can think, organize, analyze, and execute independently.

Excel & Google Sheets Skills Are Essential.

You should be highly comfortable working in Microsoft Excel and Google Sheets, including building and maintaining sophisticated spreadsheets and systems.

Job Description:
Support executive-level administrative and organizational needs
Serve as a key point of contact and concierge for clients
Manage client onboarding, communication, follow-ups, and organization
Build, organize, and maintain advanced Google Sheets and Excel systems
Help develop, document, and improve SOPs and workflows
Manage and improve internal processes
Coordinate schedules, meetings, documents, and project information
Research, organize, and analyze information
Help identify bottlenecks and develop practical solutions
Support brainstorming, planning, and problem-solving across the business
Handle multiple priorities while keeping details from falling through the cracks

What We’re Looking For

You’re a go-getter. You take initiative instead of waiting for instructions. You’re comfortable figuring things out, asking smart questions, and bringing ideas to the table. Most importantly, we don’t want someone who needs to be told what to do. We want someone who has initiative and is highly dependable.

What We Offer:
Paid, high-touch training
Full-time remote work
Bi-monthly pay via money transfer
Paid leave
Performance and impact-based bonuses
Career growth opportunities
A creative, collaborative work environment

We’re looking for someone who wants to grow with us long-term, take on greater responsibility, and become an important part of how our company operates.

*Very Important*

How to Apply

To Apply, Follow These Steps:
Reply with your Name and Position in the subject line. Example: "John Doe – Organized, Proactive, & Highly Dependable Executive Assistant"

Tell us "Why you believe you’re a fit for this role" and provide an example of a problem you solved, process you improved, or initiative you took without being asked.

Submit the following in your response email :
1. Your resume (CV) & portfolio (demonstrating work you've created)
2. Attach a link to a blank Excel or Google Sheets file demonstrating how you organize and visualize information.
(Please provide unrestricted Google Drive links, should you share any Google Drive file)
3. One employer reference (No 'reference upon asked' will justify)

Candidates that do not submit the requested three items will not be considered.

Once we receive your submission, complete with the three requested items, we will send you a scheduler to book your interview slot. During your interview, you will be required to demonstrate proficiency in an in-interview task.

**Lastly, this job opportunity is for an individual person and not available to teams, staffing agencies, or 3rd parties.**

If you’re proactive, analytical, organized, and the kind of person who sees what needs to be done before someone asks, we want to meet you.

Come grow with us.