Part Time Transaction Coordinator - Paralegal (Preferably Cebu Based)

We are looking for a detail-oriented and highly organized Part-Time Transaction Coordinator to support our operations. The ideal candidate will assist with preparing offer letters, drafting and organizing closing documents, and maintaining accurate customer relationship management (CRM) records.

We are particularly interested in candidates with experience reviewing or drafting contracts, preferably those with a US legal background or familiarity with US documentation and transaction processes.

If you have knowledge of US laws, excellent organizational skills, strong written communication abilities, and a keen eye for detail, we encourage you to apply!

Key Responsibilities

1. Document Preparation and Management

Draft and prepare offer letters and other transaction-related documents.
Assist in preparing, reviewing, and organizing closing documents.
Ensure all documents are accurate, complete, properly formatted, and well-organized.
Maintain organized digital files for each real estate lead and transaction.

2. Transaction Coordination

Coordinate closing logistics with sellers and other relevant parties.
Track transaction milestones, deadlines, and required documentation.
Follow up with relevant parties to ensure timely completion of transaction requirements.
Help ensure a smooth and organized process from offer preparation through closing.

3. CRM Management and Recordkeeping

Maintain and update CRM records for all leads and transactions.
Ensure that communications, documents, and transaction details are properly documented.
Monitor records for missing information and follow up as needed.
Keep lead and transaction records accurate, current, and easily accessible.

4. Administrative Support

Provide general administrative assistance related to any business transactions.
Identify documentation gaps and help ensure all necessary records are maintained.
Communicate professionally with outside parties and internal team members.
Handle confidential business and transaction information with discretion.

Qualifications and Requirements
Previous experience as a Transaction Coordinator or in a similar role is preferred.
Experience drafting, reviewing, or organizing contracts and legal documents is a must.
A background in US law, paralegal studies, legal administration, or legal document preparation is a strong advantage.
Experience using CRM platforms and maintaining accurate digital records.
Excellent written and verbal English communication skills.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks, meet deadlines, and follow established procedures.
Ability to work independently and handle confidential information responsibly.

Work Schedule and Compensation
Part-time position.
Remote work arrangement.
Working hours, compensation, and availability requirements will be discussed during the hiring process.