Administrative Virtual Assistant

ACCOUNTABILITIES:

Comparable Sales Research:

• Follow established procedures to research and compile comparable sales data from MLS to aid in property valuation and investment decisions.

Create Documents:

• Assist in preparing purchase and sale documents associated with real estate investing, ensuring accuracy and compliance with relevant regulations.
• Conduct research on trades and facilitate the opening and closing of utilities accounts as required.

CRM and Application Management:

• Maintain accurate and up-to-date information in the CRM and other applications used in the business.
• Generate information for reports and assist in report preparation.

Property Management Support:

• Assist in property management tasks for our rental properties, including accurately completing forms, agreements, and tenant communication.
• Aid in advertising vacancies online and ensuring timely tenant turnover.
• Communicate with tenants.
• Arrange trades to look after repairs and maintenance.
• Open & close accounts necessary for operations, such as utility accounts.

Marketing Assistance:

• Coordinate and execute direct mail campaigns to reach potential clients and investors.
• Send marketing email s and assist in other marketing efforts as needed.

IT:

• Support and troubleshoot teammates’ IT issues.
• Liaise with vendors to resolve IT issues.

Database Management:

• Maintain and update lists and databases related to our operations.
• KPI Tracking and Reporting:
• Track Key Performance Indicators (KPIs) and other measurables to assess and improve business performance.

Website Management:

• Post properties for sale on our websites and ensure accurate and up-to-date information.
• Modify and edit blog posts to enhance online presence and engagement.
• Basic SEO and Social Media Tasks:
• Assist in implementing basic SEO strategies to improve online visibility.
• Publish pre-written blog posts and manage social media accounts.

Ad Posting:

• Create and post ads on relevant platforms to attract potential clients and investors.

SOPs, Checklists, and FAQs:

• Assist in documenting Standard Operating Procedures (SOPs), checklists, and Frequently Asked Questions (FAQs) to streamline business operations.

Graphics and Media Creation:

• Create graphics, videos, or other media content to support marketing and promotional efforts.

Manage Incoming Calls:

• Field incoming calls that our local team is unable to reach

Diverse Task Management:

• Tackle a diverse range of tasks to reduce workload and contribute to the overall efficiency of the business.

Requirements:

• Full-time hours in the EST (EDT) time zone
• Excellent organization and multitasking skills.
• Strong attention to detail and accuracy in tasks.
• Ability to work independently and take initiative.
• Willingness to adapt, learn and grow, personally and professionally.
• Creative thinking and problem-solving skills
• Be adaptable to change as per the needs of the organization and willing to perform other duties not listed in this job description.
• Must be a team player, with the ability to collaborate effectively with colleagues and other stakeholders.

Note: This job description is subject to change as the needs of the company evolve.

TO APPLY:

Send your application to: ----------

Add the subject line: 2026 Oct VA Application – [Your Full Name]

Please include:

• Your resume
• Portfolio or samples (social posts, graphics, email campaigns, etc.)
• Your OnlineJobs.ph profile link
• Your expected hourly rate
• A brief explanation of why you believe you’re a strong fit for this role