Part-Time Admin, Data Entry & CRM Specialist (20 hrs/week @ $3/gr)

We are seeking a hyper-organized, detail-oriented Part-Time Admin & CRM Specialist to support our daily operations.

In this role, you will be responsible for maintaining clean database records, performing accurate data entry, managing spreadsheet reporting with formulas and charts, and keeping our CRM structured and error-free.

Key Responsibilities:

• Daily data entry and pipeline updates in our CRM system.
• Maintain, clean, and format Google Sheets/MS Excel tracking logs.
• Build clean, easy-to-read charts (bar graphs, pie charts, line trends) in Google Sheets/Excel for executive reporting.
• Write dynamic spreadsheet formulas (SUM, AVERAGE, COUNTIF, VLOOKUP/XLOOKUP) to automate calculations and organize data.
• Double-check records for accuracy, removing duplicates and correcting errors.
• Compile quick daily or weekly operational reports.
• Provide light administrative support.

Requirements & Qualifications:

• Hands-on experience with CRMs (e.g., Follow Up Boss, GoHighLevel, HubSpot, or similar).
• High proficiency in Google Sheets/Excel (sorting, filtering, formulas, clean formatting, and data visualization/charts).
• Exceptional attention to detail—you take pride in 100% accuracy.
• Strong written English and communication skills.
• Ability to work ~20 hours per week (~4 hours/day).

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How to Apply (Read Carefully):
To ensure you have strong attention to detail and can follow instructions precisely, applications that do not follow these steps will be automatically ignored:

1. Subject Line: Make your application subject line exactly: Admin Ninja - [Your First Name]
2. Question 1: Which CRM(s) and spreadsheet tools have you used in past positions?
3. Question 2: Confirm you are comfortable working 20 hours per week at $3.00/hour.
4. Secret Code Word: At the very end of your application message, include the secret code word: ACCURACY MATTERS