Executive Virtual Assistant & Client Coordinator (20 Hrs/Wk – $6/Hr Base)

Job Overview:

We are seeking an articulate, highly capable Executive Virtual Assistant to handle targeted outbound phone outreach, email communication, calendar coordination, and meeting follow-ups.

This is a part-time position (20 hours per week, 4 hours per day, Monday through Friday during US business hours). You will work directly with executive leadership—no agency middlemen.

Workload & Pacing:

This is a low-volume, high-quality outreach role. You will NOT be required to make 30–40 aggressive dials an hour. Expect a deliberate, manageable pace of no more than 8 to 10 calls per hour (25–30 targeted calls per 4-hour shift), giving you ample time to research prospects, manage email s, and log detailed notes.

Key Responsibilities:

Conduct low-volume, targeted outbound phone calls to US business decision-makers.

Manage follow-up email correspondence and schedule meetings on the executive calendar.

Log call details, timestamps, and AI-generated summaries into HubSpot CRM.

Execute pre-meeting and post-meeting follow-up communications based on direct instructions from executive leadership.

Requirements:

Experience: Minimum 2+ years of prior BPO / Call Center or Virtual Assistant experience serving US clients.

Communication: Flawless verbal and written English with excellent interpersonal skills and accent neutralization.

Technical Setup: High-speed, highly reliable home internet connection (minimum 25 Mbps) plus a documented backup power source/mobile hotspot for power/internet drops.

Software: Hands-on experience with HubSpot CRM and softphone/VoIP applications.