Senior Bookkeeper / Payroll Specialist (QuickBooks Online, ADP, Ramp) - US Home Care Company

We are a growing US home care company (7 offices, about 500 caregivers) looking for an experienced, detail-obsessed bookkeeper to own our day-to-day books and support payroll. This is a long-term, full-time role reporting to the owner, with the opportunity to grow into leading our finance team.

WHAT YOU WILL DO

• QuickBooks Online: build daily deposits from our scheduling system's payment exports, match bank feeds, enter credit memos and adjustments, and keep Undeposited Funds at zero
• Monthly bank and credit card reconciliations for two bank accounts, and the monthly close checklist
• Accounts receivable: work a daily exceptions report, apply payments, clean up unapplied items
• Accounts payable in Ramp: enter vendor bills, code them to the right GL accounts, set up vendors (owner approves all payments)
• Payroll support in ADP Workforce Now: bi-weekly payroll for about 500 hourly employees. Key bonuses, mileage and reimbursements, check PTO before submit, produce the payroll recap, and post the ADP GL file to QuickBooks
• Work a task queue of payroll and finance requests from our office managers and keep it current
• Support our CPA at month end and year end

MUST HAVE

• 3+ years of bookkeeping for US companies in QuickBooks Online (bank recs, deposits, A/R, A/P)
• US payroll experience, ideally ADP Workforce Now. Hourly, high-volume payroll is a big plus
• Strong written English and the habit of closing every open item, not just most of them
• Able to work at least 4 hours overlapping US Eastern business hours
• Stable internet, a backup power or internet plan, and a private workspace

NICE TO HAVE

• CPA or accounting degree
• Ramp, ---------- or similar AP tools
• Home care, healthcare or staffing industry experience
• Experience with a scheduling/billing system that exports to QuickBooks

HOW TO APPLY (applications that skip these steps will not be reviewed)
1. Complete our short Culture Index survey here: ----------
2. Send a message here with the word "RECONCILED" as the first line, a short note on your US QuickBooks and payroll experience, and the payroll systems you have used.
Shortlisted candidates will complete a paid skills test in QuickBooks Online.