Executive Assistant & Marketing Coordinator

Marketing, Social Media & Business Development Support

We are looking for a highly organized, proactive, and creative Executive Assistant & Marketing Coordinator to support a growing U.S.-based business. This is a multi-functional position combining executive assistance, administrative support, marketing coordination, social media, lead generation, CRM management, and business development support.
The ideal candidate is someone who can keep the business organized while also helping the company maintain a strong online presence, generate opportunities, and stay on top of leads and marketing activities.

Key Responsibilities:
1. Executive & Administrative Support

• Manage the executive's email , calendar, meetings, appointments, and follow-ups
• Organize documents, files, reports, and business information
• Monitor tasks, deadlines, and priorities
• Prepare spreadsheets, presentations, reports, and other administrative materials
• Conduct research and assist with special projects
• Help the owner or management team stay organized and focused on high-priority activities

2. Marketing Coordination

• Assist with planning and executing marketing initiatives
• Maintain marketing calendars and campaign schedules
• Coordinate promotional activities and marketing projects
• Research competitors, market trends, prospects, and business opportunities
• Help organize marketing materials and resources
• Track marketing activities and results

3. Social Media & Content

• Schedule and publish content across social media platforms
• Maintain a consistent content calendar
• Create simple social media graphics using Canva
• Draft or assist with captions, posts, and basic marketing content
• Repurpose existing content for multiple platforms
• Organize photos, videos, graphics, and other digital assets

4. Lead Generation & CRM

• Research potential clients, leads, and business opportunities
• Maintain accurate contact and prospect databases
• Enter and update leads, contacts, and opportunities in the CRM
• Monitor lead activity and follow-up schedules
• Assist with lead nurturing and outreach campaigns
• Ensure inquiries and potential opportunities are properly tracked and followed up

Systems & Software:
Experience with any of the following is a plus:

• GoHighLevel (GHL)
• HubSpot
• Canva
• Meta Business Suite
• Facebook / Instagram / LinkedIn
• Mailchimp
• Buffer
• Hootsuite
• ClickUp
• Asana
• Google Workspace
• Microsoft Office
• CapCut
• ChatGPT / AI tools

You do not need experience with all of these. We value technology skills, adaptability, and the ability to quickly learn new platforms.

What We're Looking For:

• 2+ years of experience in Executive Assistance, Administration, Marketing, Social Media, Business Development, or a related role
• Excellent organizational and time-management skills
• Strong written and spoken English
• Strong attention to detail
• Good understanding of social media and digital marketing
• Comfortable working with CRMs and online business tools
• Strong writing and communication skills
• Proactive and capable of working independently
• Creative, resourceful, and willing to learn
• Able to manage multiple priorities without constant supervision

Great Fit If You Have Experience In:

• Executive assistance
• Administrative support
• Digital marketing
• Social media management
• CRM management
• Email marketing
• Customer service
• Business development

What Success Looks Like
You help keep the executive and business organized, ensure administrative priorities are handled, maintain a consistent marketing presence, keep the CRM accurate, and help turn leads and marketing opportunities into meaningful business activity.

This is a long-term opportunity for someone who wants to grow beyond traditional administrative work and develop into a broader marketing and business support role.