Construction Accounting Manager

We are seeking a highly experienced, analytical, and technologically proficient Construction Accounting Manager to strengthen our accounting department, improve financial accuracy, and enhance companywide financial reporting.

This is a senior-level, hands-on position requiring extensive construction accounting knowledge, strong Trimble Viewpoint Spectrum expertise, and the ability to work independently while collaborating with our Controller, CFO, and Project Managers.

The ideal candidate will take ownership of accounting execution, resolve discrepancies, strengthen financial controls, and leverage AI and automation to improve efficiency.

Key Responsibilities

Construction Accounting & Financial Reporting

Oversee daily accounting functions, including general ledger, AP, AR, payroll accounting, and reconciliations.

Prepare accurate monthly financial statements, balance sheet reconciliations, and supporting schedules.

Manage accounting cleanup, investigate discrepancies, and maintain accurate financial records.

Support month-end and year-end closing, budgeting, forecasting, and cash flow reporting.

Assist with lender reporting, borrowing-base certificates, audits, and financial compliance.

Establish consistent accounting procedures, reporting deadlines, and internal controls.

Trimble Viewpoint Spectrum ERP

Utilize Spectrum across general ledger, job costing, AP, AR, purchasing, payroll, and reporting.

Investigate posting errors, incorrect job allocations, and cost code discrepancies.

Reconcile financial transactions across integrated ERP modules.

Improve reporting accuracy, system utilization, and accounting workflows.

Project Accounting, Job Costing & WIP

Prepare and reconcile monthly WIP schedules.

Work directly with Project Managers to review job budgets, committed costs, actual costs, and estimated costs to complete.

Analyze percentage of completion, project profitability, projected gross margins, and cost variances.

Identify underbillings, overbillings, cost overruns, and margin deterioration.

Support accurate project forecasting, revenue recognition, and job closeout.

Construction Billing, Change Orders & T&M

Oversee progress billing, including AIA G702/G703 applications, schedules of values, and retainage.

Track pending, approved, disputed, and unbilled change orders.

Reconcile T&M tickets, labor, materials, equipment, and contractual markups.

Coordinate with Project Managers to resolve missing documentation and billing discrepancies.

Monitor billing deadlines, collections, and unbilled revenue.

Purchasing, AP/AR & Cost Controls

Reconcile purchase orders, vendor invoices, receipts, and subcontractor commitments.

Monitor AP/AR aging, vendor balances, customer payments, and retainage.

Verify accurate expense allocations across jobs and departments.

Identify duplicate payments, unrecorded costs, overbilling, and purchasing discrepancies.

Support payment planning and cash flow visibility.

Payroll & Labor Cost Accounting

Reconcile employee timesheets, payroll records, and job cost allocations.

Verify payroll burden and labor costs against approved field records.

Reconcile temporary labor invoices and subcontractor labor charges.

Support prevailing wage and certified payroll accounting requirements.

Identify inaccurate labor charges, cost codes, and payroll discrepancies.

AI, Technology & Process Improvement

Demonstrate advanced proficiency with Excel and practical experience using AI tools such as ChatGPT or Microsoft Copilot.

Identify opportunities to automate reconciliations, reporting, and repetitive accounting tasks.

Develop financial dashboards and improve the efficiency of existing workflows.

Utilize Microsoft 365, SharePoint, and ClickUp or similar productivity tools.

Maintain strict financial data security, confidentiality, and verification standards.

Required Qualifications

Bachelor's degree in Accounting, Finance, or related field.

Minimum 5 years of professional accounting experience, including substantial U.S. construction accounting experience.

Proven hands-on experience with Trimble Viewpoint Spectrum ERP.

Strong understanding of U.S. GAAP, accrual accounting, financial statements, and internal controls.

Advanced knowledge of construction cost accounting, WIP, job costing, and revenue recognition.

Experience with AIA billing, change orders, T&M, retainage, and project financial reporting.

Strong experience in general ledger, AP, AR, purchasing, payroll reconciliations, and month-end closing.

Advanced Microsoft Excel and practical AI proficiency.

Excellent English communication, analytical skills, and attention to detail.

Ability to coordinate directly with Project Managers and accounting leadership.

Proven ability to independently resolve complex accounting discrepancies and consistently meet deadlines.

Preferred Qualifications

CPA or equivalent professional certification.

7+ years of U.S. construction accounting experience.

Previous Accounting Manager, Assistant Controller, or Senior Accountant experience.

Specialty subcontractor accounting experience.

Experience managing accounting staff or supervising financial close processes.

Experience resolving historical accounting backlogs.

Familiarity with prevailing wage, certified payroll, and multi-state construction accounting.

Advanced reporting, Power BI, and accounting automation experience.

What We're Looking For

We want a proactive accounting professional who takes ownership, investigates problems thoroughly, communicates clearly, and consistently delivers accurate results.

The successful candidate should be comfortable working through complex financial records, collaborating with construction Project Managers, improving accounting processes, and using technology to strengthen the financial performance of our business.

How to Apply

Please submit your resume and answer the following:

How many years have you worked with Trimble Viewpoint Spectrum, and which modules have you used?

Describe your experience preparing WIP schedules and coordinating with construction Project Managers.

Have you managed financial statements, AP/AR, payroll accounting, and month-end reconciliations?

Describe your experience with AIA billing, change orders, T&M, and retainage.

What AI tools have you used to improve accounting efficiency?

Describe a significant accounting discrepancy or financial cleanup project you personally resolved.

Applicants with verified Spectrum experience and strong U.S. construction accounting backgrounds will receive priority consideration.