Marketing Operations Coordinator | Remote, Flexible, Freelance role at Australian Education Start-Up

Are you the person who keeps everything organised, everyone on track, and makes sure things actually get done?

Kalibrate-Ed is a growing Australian education consultancy helping families make confident education decisions.

We're looking for a highly organised and proactive Marketing Operations Coordinator who can take ownership of campaign execution, coordinate people and deadlines, and ensure our marketing projects are delivered smoothly, on time and to a high standard.

Working alongside our Growth Director and marketing team, you'll be the person who brings structure, clarity and momentum to our marketing operations.

If you thrive on organisation, clarity and execution, and have a strong outcomes-focused marketing background, this role could be ideal for you.

What You'll Do

• Own campaign delivery: Turn marketing priorities into clear project plans and coordinate campaigns from briefing through to launch.
• Keep everything on track: Manage timelines, tasks and deliverables across email , social media, landing pages, websites and CRM/automation.
• Coordinate people and activity toward outcomes: Work closely with our writers, designers and other contributors, proactively following up and keeping everyone aligned.
• Anticipate and solve problems: Identify bottlenecks, manage changing priorities and ensure nothing falls through the cracks.
• Maintain quality: Ensure all marketing materials meet our brand standards, campaign objectives and deadlines.
• Improve how we work: Monitor campaign performance, refine workflows and maintain efficient, well-organised marketing systems.

You'll Thrive in This Role If You:

• Are exceptionally organised and detail-oriented. You can manage multiple projects, contributors and deadlines without losing track of the details.
• Take genuine ownership. You don't just complete tasks; you make sure the whole project gets delivered.
• Are proactive and resourceful, spotting problems early and finding practical solutions without needing constant direction.
• Communicate confidently, follow up constructively and know how to keep people accountable.
• Knows how to get things done. You're resourceful, decisive and comfortable coordinating people and priorities to achieve results.
• Enjoy creating order, maintaining momentum and making complicated projects run smoothly.
• Have sound marketing judgement and understand the importance of delivering campaigns that generate leads and support business growth.

What We're Looking For

• Minimum 3-5 year proven experience in marketing coordination, marketing operations or marketing project management.
• Demonstrated experience coordinating marketing campaigns or recurring content workflows from planning through to delivery.
• Strong project management experience coordinating creative contributors, campaign timelines and multiple marketing deliverables.
• Confidence with project-management and marketing tools (e.g. ---------- , content schedulers, CRM, email marketing and website platforms).
• Excellent communication, attention to detail and ability to work independently with remote teams
• Experience supporting lead-generation campaigns is highly regarded, particularly for Australian audiences.

What We Offer

• Flexible, part-time remote work.
• Ongoing freelance/contractor arrangement with clear monthly deliverables.
• Autonomy to manage projects, improve systems and take ownership of outcomes.
• The opportunity to work directly with a growing Australian company and an established marketing team.

How to Apply

Email your application to ---------- including:
1. Your current CV with TWO (2) contactable professional references.
2. TWO to THREE (2–3) examples of marketing campaigns or workflows you've coordinated. Include relevant project plans, trackers or timelines where possible.
3. Brief responses to these questions:

• Describe a marketing campaign or project you've coordinated from start to finish. Who was involved, what were you responsible for and how did you ensure it was delivered successfully?
• Tell us about a time a project was falling behind or something was at risk of being missed. What did you do?

4. Kindly also include answers to the following application questions:

• Do you have a fast internet (above 100mbps), VPN set to Sydney, dual screens, back-up power, and a quiet professional work set up?
• Do you have a laptop with at least an Intel i5 processor (i7 preferred) and fully licensed versions of Microsoft Office desktop apps?
• Do you have Marketing Coordination experience?
• How many years of Project Marketing experience do you have?

Only complete applications will be reviewed. Due to the expected volume of applications, only shortlisted candidates will be contacted.