Executive & Marketing Assistant – Premium Catering Brand (US)

ABOUT US
Dish + Gather by D+G is a women-owned, full-service catering and events company serving Northern New Jersey and New York City. Our menus are globally inspired, thoughtfully presented, and built around one idea: bringing people together around the table. We serve corporate clients, event planners, and private celebrations.

We're looking for a sharp, organized, and creative assistant to become the right hand of our Founder & Executive Chef. This is a long-term role with room to grow to full-time.

WHAT YOU'LL DO

• Inbox & Client Communication: Respond to catering inquiries, follow up on proposals, and keep the inbox organized using our templates and brand voice.
• Catering Proposals: Format menus, prepare quotes from our pricing guides, and update client documents.
• Business Development: Research and build lead lists of corporate offices, event planners, and venues in NJ/NYC.
• Website Launch: Help finish and launch our new Squarespace website (page updates, photos, menus, links, inquiry form testing), then keep it updated.
• Social Media: Post photos and short videos across Instagram, Facebook , LinkedIn, and TikTok; light video editing (CapCut or Canva); monitor comments and messages.
• Marketing: Design social posts, menus, and flyers in Canva; support email campaigns.
• Organization: Maintain our client database, event calendar, and tracking spreadsheets.

YOUR FIRST 4 WEEKS

• Week 1: Get set up on our tools, learn our brand voice and templates, take over daily inbox and inquiry replies.
• Week 2: Finish the Squarespace website: final pages, photos, menus, links, and inquiry form testing.
• Week 3: Launch the website; update Instagram, Facebook , LinkedIn, and TikTok profiles to match.
• Week 4: Build our weekly content calendar and start posting photos and short videos consistently.

WHAT WE'RE LOOKING FOR

• 2+ years as a virtual assistant for a US-based business (catering, events, hospitality, real estate, or wellness preferred)
• Strong Canva portfolio (please include links)
• Experience posting and managing LinkedIn and TikTok business accounts
• Squarespace experience (editing pages, galleries, forms, and SEO settings)
• Excellent written English. You'll be writing to our clients.
• Confident with Gmail, Google Docs, Sheets, and Calendar
• Detail-oriented, proactive, and comfortable working independently
• Available 3 hours/day, Monday–Friday, within 9:00 AM–3:00 PM US Eastern Time
• Reliable internet and backup power

BONUS POINTS

• CRM experience (HubSpot, HoneyBook, or Tripleseat)
• Lead list building (LinkedIn, Apollo, or similar)
• Email marketing (Mailchimp, Flodesk)
• Short-form video editing (CapCut, Reels, TikTok)
• Spanish speaker

COMPENSATION

• $400–500 USD/month to start, based on experience
• 15 hours/week (3 hours/day, Mon–Fri), with room to grow
• Paid trial task for shortlisted applicants
• Performance-based raises

HOW TO APPLY (applications that skip these steps won't be reviewed)
1. Start your application with the word GATHER.
2. Share 2–3 links to Canva designs or social media accounts/videos you've created or managed (food, event, or hospitality brands preferred).
3. Answer these questions:
a) A client email s at 4 PM asking for a catering quote for 60 guests next Friday. What would you do in the first 30 minutes?
b) How would you find 25 corporate companies in Northern New Jersey that hire caterers? List your steps.
c) What CRM and email marketing tools have you used, and for how long?
d) Confirm the hours (US Eastern Time) you can reliably work.
4. Include a short (1–2 minute) video introducing yourself (Loom or Google Drive link).

We look forward to meeting you.