Construction Compliance Specialist | Licensing, Insurance & Certified Payroll

We are looking for an experienced Construction Compliance Specialist to manage contractor licensing, insurance compliance, certified payroll, prevailing wage requirements, GC prequalification, and regulatory registrations for our growing U.S. construction operation.

This role sits at the center of our operations and is responsible for making sure our company and projects remain licensed, insured, compliant, and ready to operate, bid, mobilize, and get paid.

The ideal candidate has experience supporting U.S. construction companies, contractors, subcontractors, or general contractors and is highly organized, proactive, and comfortable managing multiple deadlines across states, projects, and compliance requirements.

Key Responsibilities

Licensing & Business Registration

Maintain contractor licenses and business registrations across all states where we operate.

Track license and registration renewal deadlines and state filing calendars.

Proactively coordinate renewals before expiration.

Maintain the company's status on approved subcontractor/vendor lists with general contractors.

Keep compliance records and documentation organized and up to date.

Insurance, Bonding & COI Management

Maintain Certificates of Insurance (COIs) according to the specific requirements of general contractors and project owners.

Track insurance expiration dates and required coverage.

Manage state-specific workers' compensation requirements, including states that require direct accounts.

Coordinate bonding requirements for government and commercial contracts.

Assemble complete compliance packages prior to project mobilization.

Follow up with insurance providers, brokers, and internal teams to resolve documentation issues.

Prevailing Wage & Certified Payroll

Determine whether projects are subject to Davis-Bacon, state prevailing wage laws, or both.

Research and obtain the appropriate wage determinations.

Manage California public works compliance, including DIR registration, DAS filings, and eCPR submissions.

Prepare and submit certified payroll reports accurately and on schedule.

Respond to agency inquiries related to certified payroll and prevailing wage requirements.

Notify the accounting/payroll team in writing of wage rates, classifications, and reporting schedules before payroll runs.

Maintain organized records of wage determinations, classifications, and payroll compliance documentation.

Federal Contracting

Maintain ---------- registration and keep CAGE, UEI, and related identifiers current.

Maintain agency-specific portal registrations required for federal contracting.

Monitor registration requirements and renewal deadlines.

GC Prequalification & Vendor Portals

Complete and maintain general contractor prequalification applications.

Set up and maintain company accounts across compliance and payment platforms such as:

ISNetworld

Avetta

Textura

Procore

LCPTracker

Upload and maintain required company, insurance, safety, financial, and compliance documentation.

Maintain a detailed prequalification and compliance status log.

Identify upcoming expirations, missing documentation, or compliance lapses before they affect bidding, mobilization, or payment.

Payment Compliance & Project Closeout

Confirm compliance and certified payroll status before pay applications are submitted.

Coordinate with accounting and project management to resolve compliance issues that could delay billing.

Support project closeout requirements.

Assist with lien waivers, retention release documentation, and other payment compliance requirements.

Maintain accurate records throughout the project lifecycle.

Qualifications

Required

Experience in construction compliance, contractor/subcontractor administration, construction operations, contract administration, or a related field.

Experience supporting U.S. construction companies, contractors, subcontractors, or general contractors is strongly preferred.

Strong understanding of compliance documentation, deadlines, and administrative processes.

Exceptional organizational skills and attention to detail.

Ability to manage multiple deadlines across different states, projects, and entities without dropping requirements.

Strong written and verbal English communication skills.

Ability to independently track issues, follow up with stakeholders, and proactively prevent compliance lapses.

Proficiency with Google Drive and Microsoft Office.

Comfortable learning and working across multiple online platforms and databases.

Preferred Experience

Experience with one or more of the following is highly valued:

Contractor licensing and state registrations

General contractor prequalification

Insurance compliance and Certificates of Insurance (COIs)

Workers' compensation requirements

Prevailing wage compliance

Davis-Bacon requirements

Certified payroll

California DIR

California DAS

California eCPR

----------

CAGE / UEI

ISNetworld

Avetta

Textura

Procore

LCPTracker

Salesforce

Airtable

California public works and certified payroll experience is a strong advantage.

The Ideal Candidate

You are highly organized, proactive, and comfortable being the person responsible for making sure nothing falls through the cracks.

You naturally think:

"What expires next, what is missing, and what could prevent this project from moving forward?"

You don't wait until a license expires, a GC rejects a COI, or certified payroll is due to discover a problem.

You proactively monitor deadlines, maintain accurate records, communicate with stakeholders, and make sure requirements are completed before they become an issue.

You should also be comfortable communicating with:

General contractors

Project managers

Accounting and payroll teams

Insurance brokers

Government agencies

Vendors and subcontractors

Internal leadership

Because this position touches licensing, insurance, payroll, contracts, billing, and project operations, strong attention to detail and ownership are essential.

Why Join Us?

This role sits at the center of the business and provides direct visibility into how a national contracting operation runs.

As the company continues to grow, there is room to expand your responsibilities into broader areas such as:

Construction compliance

Risk management

Contract administration

Vendor management

Regulatory compliance

Construction operations

If you have experience in construction compliance, contractor administration, certified payroll, prevailing wage, licensing, insurance compliance, or GC prequalification, we'd love to hear from you.

Screening Questions

1. Construction Compliance Experience

How many years of experience do you have working in construction compliance, contractor/subcontractor administration, construction operations, or a related role supporting U.S. clients? Please briefly describe your experience and responsibilities.

2. Compliance Systems & Regulations

Which of the following have you personally worked with? Select all that apply and briefly explain your experience: Contractor Licensing, COI/Insurance Compliance, Prevailing Wage, Davis-Bacon, Certified Payroll, California DIR/DAS/eCPR, ---------- , ISNetworld, Avetta, Procore, Textura, or LCPTracker.

3. Compliance Scenario

A contractor license, insurance certificate, or GC prequalification is about to expire, and a project is scheduled to mobilize soon. What steps would you take to make sure the project is not delayed?

Please provide a specific example if you have handled a similar situation before.