PERSONAL ASSISTANT — FAMILY, BUSINESS & HIRING SUPPORT

PERSONAL ASSISTANT — FAMILY, BUSINESS & HIRING SUPPORT

Location: Remote, Philippines-based
Hours: 20-30
Schedule: 9-2pm Houston/Central Time]
Compensation: 6-10 dollars an hour
ABOUT THE ROLE

I am a mother and business owner seeking a dependable, proactive personal assistant to help keep my family, household, and companies organized.

I need someone who can make calls, manage deadlines, organize paperwork, coordinate services, and follow through until tasks are completed—not simply send reminders.

RESPONSIBILITIES

Family and Household

• Schedule and confirm medical and dental appointments for me and my children.
• Research health insurance options and assist with enrollment paperwork and follow-up under my direction.
• Research eligibility and application requirements for provider hours and other support programs.
• Help recruit, screen, and schedule nannies and household service providers.
• Arrange lawn care, cleaning, repairs, and other household services.
• Track school forms, activities, and family deadlines.

Business Administration

• Maintain a calendar of permit renewals, inspections, insurance renewals, filings, and other confirmed requirements for each company.
• Contact agencies and professional advisers to confirm requirements and application status.
• Gather documents, organize records, and track outstanding items.
• Coordinate appointments and follow up with staff and vendors.
• Turn voice notes, email s, and messages into tasks with deadlines.

Recruiting Support

• Post approved job advertisements.
• Screen applicants against established requirements.
• Schedule interviews and coordinate reference checks.
• Track onboarding documents and required clearances for management review.

Organization and Reporting

• Maintain one central calendar and task tracker.
• Send a concise daily update with priorities, completed work, and decisions needed.
• Review upcoming deadlines weekly and flag problems early.

REQUIREMENTS

• Experience supporting a business owner, executive, or busy household.
• Excellent organization, accuracy, and follow-through.
• Strong spoken and written English.
• Comfortable making calls to U.S. offices, agencies, and businesses.
• Confidence with Google Workspace, spreadsheets, online forms, PDFs, and task-management tools.
• Reliable computer, internet, headset, and quiet workspace.
• Discretion with confidential family and business information.

You will coordinate services remotely. Final hiring, spending, insurance selections, and submissions requiring the owner’s authorization remain subject to approval. Legal and clinical questions must be referred to the appropriate professional.

TO APPLY

Subject: Personal Assistant — Jessica

Please include:

Your résumé to ---------- also send a video explaining why you would be a good fit and your experience.
Your availability in Houston/Central Time.
Your expected compensation.
Examples of tools or systems you use to stay organized.
How you would track family appointments, permit deadlines, and hiring tasks without missing follow-ups.
Shortlisted applicants will complete a brief paid exercise using fictional information.