Executive Assistant - Real Estate

About Us

• We deliver a boutique, high-touch real estate experience to homeowners and buyers across North Carolina.
• Our mission is to provide white-glove, luxury-level service built on integrity, attention to detail, and genuine client care.
• We’re looking for an Executive Assistant who thrives in a fast-paced, people-focused environment and is passionate about keeping operations smooth and clients cared for.

Position Overview

• We’re seeking a highly organized, proactive Executive Assistant to support our real estate operations virtually.
• This role is perfect for someone who has experience in real estate transactions, marketing coordination, and client relationship management.
• You’ll play a critical role in supporting the daily activities of the lead agent and ensuring our clients feel cared for every step of the way.
• This is not a general VA role. This role requires hands-on U.S. real estate experience and a strong understanding of the contract-to-close process.

Required Schedule — Please Read First

• This role requires consistent availability during U.S. Eastern Time business hours.
• Core hours are Monday–Friday, 9:00 AM–5:00 PM Eastern Time.
• This is not a flexible schedule.
• Please apply only if you have previously worked U.S. time hours or overnight hours and can sustain this schedule long term.
• We are hiring for an October start date.

Key Responsibilities:

Administrative Support

• Manage calendars, schedule appointments, and handle email correspondence.
• Prepare presentations, reports, checklists, market summaries, and client materials.
• Keep projects, files, and follow-up items organized.
• Assist with special projects and team initiatives as needed.

Client Care

• Serve as a first point of contact for client questions and updates.
• Send personalized check-ins, milestone reminders, cards, gifts, and follow-up messages to past and current clients.
• Support client event planning and outreach initiatives.
• Log communication and follow-up in the CRM.
• Ensure every client touchpoint feels thoughtful, polished, and professional.

Marketing Support

• Assist in planning, creating, and scheduling social media content.
• Coordinate property listing materials, including photography, video, signage, lockboxes, print materials, and listing timelines.
• Support MLS input and listing accuracy.
• Create and update branded materials in Canva.
• Help manage email marketing campaigns, newsletters, listing promotions, and client updates.

Transaction Coordination

• Manage contract-to-close process for buyer and seller transactions.
• Schedule inspections, appraisals, walkthroughs, repairs, and closings.
• Track transaction deadlines and ensure timely execution of documents.
• Communicate with closing attorney/title companies, lenders, inspectors, agents, vendors, and clients to keep all parties aligned.
• Maintain organized files in Dotloop, Google Drive, ---------- , Microsoft 365, or similar systems.

Qualifications

• 2+ years of experience as an Executive Assistant or in a real estate support role.
• Strong knowledge of the U.S. real estate transaction process.
• Experience personally supporting 50+ U.S. real estate closings preferred.
• Experience with MLS platforms, Dotloop or a similar transaction platform, ---------- or similar project management tools, Google Drive, Microsoft 365, Google Workspace, Canva, CRM systems, and social media platforms.
• Tech-savvy and comfortable learning new systems.
• Highly organized with strong attention to detail.
• Excellent written and verbal English.
• Friendly, proactive, and resourceful with a client-first attitude.
• Ability to work independently and manage deadlines in a remote environment.
• Reliable high-speed internet, webcam, headset/microphone, and a quiet professional workspace.

Benefits

• Work from anywhere — 100% remote.
• Long-term employment opportunity with room to grow.
• Bonus opportunities based on performance.
• Opportunity to be part of a thriving, values-driven real estate team.

How to Apply

• We’ve created our own unique application process — one that’s intentionally designed to find the right fit, not just someone blasting out résumés or sending canned email s.
• If you’re genuinely interested in joining us and making an impact, we invite you to get started here:

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