Executive Assistant

Executive Assistant to the Content Team

Holistic SEO Digital (HSD) is looking for a highly organized and reliable Executive Assistant to support our Content Team and help ensure that daily tasks, communications, and projects are properly coordinated and tracked.

Responsibilities

• Assist the Content Team with daily administrative and coordination needs.
• Track and monitor team tasks, deadlines, and progress.
• Review meeting recordings and prepare clear notes, action items, and task lists.
• Monitor email s and help organize important communications related to content projects.
• Coordinate with writers, editors, SEO specialists, and other team members regarding assigned tasks.
• Attend internal and client meetings when required and take notes on important discussions and action items.
• Follow up with team members regarding pending tasks and deadlines.
• Help ensure that instructions from managers and clients are properly communicated to the appropriate team members.
• Maintain and update task trackers, reports, and other internal documents.
• Assist with other administrative and coordination tasks as assigned by the manager.

Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Content Assistant, or similar role is preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and follow deadlines.
• Comfortable working with Google Workspace, spreadsheets, task trackers, and communication tools.
• Experience reviewing meeting recordings and preparing notes is a plus.
• Ability to communicate professionally with team members and clients.
• Strong attention to detail.
• Willingness to learn and adapt to new processes and tools.
• Must have a working camera and microphone for internal and client meetings.
• Must have a reliable internet connection and a suitable computer or laptop.

Work Schedule

• 8 hours per day
• Daily internal meetings, usually at 4:30 PM Philippine Time, depending on the manager's schedule.
• Remote position

What We’re Looking For
We are looking for someone who is organized, dependable, proactive, and detail-oriented. The ideal candidate should be comfortable coordinating with different team members, keeping track of multiple tasks, and making sure important instructions and deadlines are not missed.

If you are someone who enjoys organization, communication, and supporting a team to keep projects moving smoothly, we would be happy to hear from you.