Virtual Assistant | Lead Generation, Content Creation & Meta AdsMarketing, Lead Generation, & Ai.

Preferred Time Zone: Must have at least 4–5 hours of daily overlap with U.S. Eastern Time
Experience Level: Experienced VA with strong administrative, marketing, and tech skills.

Hi! I’m looking for a proactive, highly organized, tech-savvy Virtual Assistant to help manage my daily operations, streamline my schedule, support lead generation, and execute digital marketing tasks across my businesses.

My work involves real estate, creative design, web development, and marketing. I need someone who can bring structure to my day, stay ahead of deadlines, manage communications, and turn ideas into completed tasks without requiring constant supervision. Someone who takes initiative, thinks critically, communicates clearly, and can confidently use modern AI tools to work more efficiently.

The ideal candidate is both an organized executive assistant and a hands-on marketing support specialist.

Key Responsibilities

1. Executive & Personal Assistance

• Organize and manage my daily calendar, task, and schedule.
• Help prioritize tasks, manage deadlines, and keep projects moving forward.
• Organize my inbox, flag important messages, and draft or respond to email s as authorized.
• Create daily task lists and provide end-of-day or weekly progress reports.
• Help organize digital files, documents, workflows, and business systems.

2. Lead Management & Outbound Outreach

• Monitor and respond promptly to incoming leads and inquiries.
• Organize leads in spreadsheets or a CRM and maintain accurate follow-up records.
• Conduct outbound email campaigns and personalized outreach.
• Research prospective clients, businesses, and potential partnerships.
• Manage follow-up sequences, and track responses.
• Help build and maintain lead lists for real estate, web design, creative services, and business development.
• Track outreach performance, response rates, and leads generated.

3. Content Creation & Creative Support

• Create social media graphics, carousels, advertisements, and marketing materials.
• Assist with short-form video content, including editing, captions, hooks, and content repurposing.
• Use Canva confidently; Adobe Photoshop experience is a strong advantage.
• Maintain consistent visual styles, brand guidelines, and content calendars.
• Help turn ideas, notes, and rough concepts into polished marketing assets.
• Assist with content research, scheduling, publishing/ posting, and tracking preformance on Ads.

4. AI Tools & Workflow Automation

• Use ChatGPT and Claude to research, brainstorm, draft content, analyze information, and streamline workflows.
• Know how to write and refine effective prompts and verify AI-generated information.
• Use AI to improve productivity rather than simply generate generic content.
• Assist with AI-supported research, content production, and administrative workflows.

5. Meta Advertising & Digital Marketing

• Set up, launch, and manage advertising campaigns through Meta Ads Manager and Meta Business Suite.
• Understand campaign objectives, audiences, placements, budgets, creative testing, and lead-generation campaigns.
• Upload and test ad creatives, monitor campaign performance, and identify opportunities for improvement.
• Track metrics such as cost per lead, click-through rate, and conversion performance.
• Help organize campaign reports and recommend practical optimizations.
• Assist with connecting business assets and troubleshooting basic campaign issues.

Important: I am looking for someone with actual hands-on experience launching campaigns, not just someone who knows how to schedule social media posts.

Required Skills

• Excellent written English and professional communication.
• Strong organization, time management, and attention to detail.
• Experience managing calendars, inboxes, and multiple ongoing tasks.
• Experience with lead generation, cold email , and outbound outreach.
• Proficiency in Canva and social media content creation.
• Working knowledge of ChatGPT and Claude.
• Hands-on experience with Meta Ads Manager or Meta Business Suite.
• Strong Google Workspace skills, including Gmail, Calendar, Docs, and Sheets.
• Ability to work independently, meet deadlines, and provide consistent updates.
• Willingness to learn new tools and improve existing systems.

Preferred Qualifications

• Adobe Photoshop skills.
• Short-form video editing experience.
• Experience with CRMs, email marketing platforms, and workflow automation.
• Experience supporting real estate professionals, agencies, creative businesses, or entrepreneurs.
• Familiarity with WordPress, web design, or digital marketing.
• Experience managing multiple brands or business projects.

What I’m Looking For

The right person is:

• Proactive and resourceful, not someone who waits to be told every next step.
• Organized enough to bring structure to a busy schedule.
• Creative enough to contribute ideas and produce quality content.
• Technically capable of executing campaigns and managing digital tools.
• Comfortable handling multiple priorities while communicating clearly.
• Focused on results, accountability, and continuous improvement.

How to Apply

To be considered, please include the following in your application:

1. A brief introduction about yourself and your relevant experience.
2. Examples or portfolio links for social media graphics, content, or design work you have created.
3. The software and tools you are most proficient in.
4. Your expected monthly salary and availability to work with U.S. Eastern Time.

Application instruction: Start your application with the words “PROACTIVE PARTNER” so I know you have read the full job description.