Government Contracts & Project Management Virtual Assistant

Levon & Associates LLC is seeking a reliable and detail-oriented Virtual Assistant to assist with government contract research, subcontractor research, contract administration, and project management support.
This is a long-term opportunity for someone who is organized, comfortable conducting online research, can follow detailed instructions, and is willing to learn our systems. Previous U.S. government contracting experience is helpful but not required. Training will be provided.
Responsibilities include:

• Research government contracting opportunities
• Review RFPs, IFBs, Statements of Work (SOWs), and contract documents
• Extract important information including scope of work, deadlines, locations, requirements, contacts, and contract dates
• Research qualified subcontractors and vendors
• Gather subcontractor contact information and maintain accurate records
• Assist with subcontractor outreach and follow-ups
• Request and organize subcontractor quotes
• Enter and maintain contract information in SmartSuite
• Review submitted documents for completeness
• Track progress reports, documents, deadlines, and follow-ups
• Create and update tasks within our project management system
• Organize contract and subcontractor documentation
• Draft professional business email s
• Provide general project management and administrative support

Ideal Candidate:

• Excellent written and spoken English
• Strong internet research skills
• Excellent attention to detail
• Comfortable reading lengthy documents
• Able to extract specific information accurately
• Organized and able to manage multiple assignments
• Comfortable learning new software
• Able to follow written and video SOPs
• Professional communication skills
• Able to work independently after training
• Reliable and interested in a long-term position

Experience with government contracting, procurement, vendor/subcontractor research, project management, CRM systems, SmartSuite, Google Workspace, or Microsoft Office is a plus but not required.
Training will be provided. We are developing a structured training library containing video demonstrations and step-by-step procedures for our primary workflows.
HOW TO APPLY
Please answer the following questions:
1. Briefly describe your VA or administrative experience.
2. What experience do you have conducting online research?
3. Have you worked with contracts, procurement, vendors, subcontractors, or project management?
4. What CRM or project-management systems have you used?
5. Are you comfortable reading long documents and extracting specific information?
6. What is your current availability?
7. Are you currently working for any other clients?
IMPORTANT: Start your application with the words “LEVON VA” so we know you carefully read the entire posting.
Selected applicants will be invited to a short video interview. Candidates who advance may also complete a brief practical assessment involving research, document review, organization, and professional communication.