Senior Executive Assistant (Part-Time, 20 hrs/wk) — Remote, Philippines

The role
I'm hiring a senior, part-time Executive Assistant to own my inbox, task list, calendar, billing and personal admin, so my hours go to client strategy instead of logistics.
About Point Blank. Point Blank (pointblank.digital) is my DTC growth consultancy. I'm a fractional growth leader for 8-figure ecommerce brands, running several client engagements at once, with 15 years in-house and consulting experience. The business is growing toward a small boutique team, and this is the first hire.
Who thrives here. You've supported a US founder or executive before, you write clean English that doesn't need editing, and you know when to handle something yourself versus when to ask. You'll build the systems with me, not just follow them.

Schedule

• 20 hours/week, Monday–Friday. 3-month initial term, moving to long-term.
• 2–3 hours of live overlap daily with my Pacific Time workday (late evening / night in Manila). We'll set the exact window together; it shifts by one hour when US daylight saving changes.
• Remaining hours are async. My inbox should be triaged and my day prepped before I start.
• Hours can grow as the business adds clients and team members.

What you'll own

Email (primary)

• Triage my Gmail daily to zero using a label and priority system we set up together (multiple inboxes across clients)
• Draft replies in my voice for scheduling, vendors, admin and routine client logistics; escalate anything strategic or sensitive
• Track threads waiting on others and follow up so nothing stalls
• Filter and unsubscribe noise; surface priority client threads in a daily summary

Task list (primary)

• Own my master task list: capture to-dos from email , meeting notes and voice memos, with owners, due dates and priority
• Send a start-of-day brief and an end-of-day handoff
• Prep a Friday review: what's overdue, what's due next week, what's waiting on me

Calendar and scheduling

• Manage my calendar across my own and multiple client Google Workspace accounts; avoid double-bookings and protect focus blocks
• Schedule client, vendor and candidate calls across US time zones
• Add context to invites (agenda, links, last notes)

Billing and AR

• Send monthly retainer and project invoices on time
• Track payments and follow up on overdue invoices: polite, firm, documented
• Collect and categorize receipts and expenses monthly for my bookkeeper
• Track contract and renewal dates; flag them 30 days ahead

Personal admin

• Research and compare options for personal needs (travel, services, providers, purchases) and send a short summary with a recommendation; I make the final booking or purchase
• Gather quotes, reviews and availability so decisions take me minutes, not hours

SOPs and systems

• Document every recurring process as you learn it (short Loom + written SOP) in a shared SOP library
• Suggest improvements and automations; we use AI tools heavily and you should too

Growth path (months 3–6)

• Client reporting prep: pulling weekly performance numbers from Shopify, Meta Ads and Triple Whale into existing templates
• Light research and tool or vendor comparisons

Requirements
Must have

• 5+ years as an EA or senior VA, including at least 2 years supporting a US-based founder, executive or consultant
• Experience supporting someone who juggles multiple clients or companies at once
• Excellent written English: drafts I can send with little or no editing
• Advanced Google Workspace: Gmail (labels, filters, templates), Calendar, Drive, Docs, Sheets
• Hands-on experience with a task or project tool (Asana, ClickUp, Notion, Trello or similar)
• Invoicing and payment follow-up experience
• Daily use of AI tools (Claude, ChatGPT or similar) for drafting and processing
• Strong judgment on what to handle, what to escalate, and how fast
• Strict confidentiality; you'll see client and financial data and will sign an NDA
• Reliable setup: stable primary internet, backup internet and power, quiet workspace

Nice to have

• Ecommerce, DTC brand or marketing agency background
• Familiarity with Shopify, Meta Ads Manager or Triple Whale
• Basic bookkeeping knowledge
• Experience writing SOPs from scratch

What success looks like at 90 days

• My inbox is at zero daily and I spend under 30 minutes a day in email
• Zero missed follow-ups or double-booked meetings
• Invoices go out on schedule and overdue payments are chased without me prompting
• My task list is current every morning, without me maintaining it
• 10+ recurring processes documented as SOPs
• You've started taking on client reporting prep

Compensation and how to apply
Pay. Competitive for a senior EA, paid monthly. Tell me your expected monthly rate for 20 hours/week.

To apply, start your message with the subject line "Point Blank EA – [Your Name]". Applications without it won't be reviewed.

Include:
1. The US executive you supported longest: their role, how long, and what you fully owned
2. The tools you use daily
3. Your expected monthly rate for 20 hours/week
4. The Pacific Time window you can reliably cover for live overlap
5. A 2-minute Loom introducing yourself and walking through how you'd triage an overloaded inbox

Process
1. Application and Loom review
2. Unpaid trial task (about 1 hour): triage a sample inbox, draft replies, and build a task list from it
3. Reference check with a past US client
4. 30-minute video interview (finalists only)
5. Offer, NDA and onboarding