Recruiting & People Operations Coordinator (Remote)

The Score Theory is a premium 1-on-1 ACT coaching company that helps ambitious high schoolers jump 6+ points and get into their dream schools. We have helped students land at Harvard, Stanford, MIT, Northwestern, Duke, and Oxford, and we are growing fast. We are hiring across coaching, content, and client success over the coming months, and we need a sharp, organized person to run our hiring and keep our growing team running smoothly.

This is a key behind-the-scenes role. You will own the top of our hiring funnel so that by the time a candidate reaches our founder, they are already pre-screened and genuinely promising. Beyond hiring, you will keep our people operations organized: onboarding new team members, maintaining records, and making sure nothing falls through the cracks as we scale. If you love organizing people and processes, writing clearly, and keeping a lot of moving pieces on track, you will thrive here.

What you will own:

Recruiting

• Writing and posting job descriptions across the right platforms
• Screening incoming applications and running first-round intro calls to assess communication, reliability, and fit
• Managing all scheduling and email back-and-forth with candidates so nothing falls through the cracks
• Keeping our hiring pipeline organized and moving in a simple tracker
• Flagging the strongest candidates and routing them to the founder or team lead for final interviews

People Operations

• Onboarding new hires: sending and collecting contractor agreements, setting up email and tool access, and running a first-week checklist
• Offboarding when someone leaves: revoking access, coordinating final pay, and documenting the transition
• Maintaining clean personnel records (team roster, roles, start dates, pay rates, hours, signed agreements)
• Coordinating payroll by tracking hours and preparing the twice-monthly payment list for approval
• Keeping contractor agreements current and making sure everyone has one on file
• Helping coordinate team meetings, reminders, and simple check-ins to keep our remote team connected
• Documenting our team policies and standards as they develop, and flagging anything that may need the founder’s or a specialist’s attention

Who you are:

• Excellent written and spoken English. This is essential. You will be the first impression of our company to every candidate and a central point of contact for our team, so clear, warm, professional communication is a must
• Highly organized and detail-oriented. You keep track of everyone and everything without being reminded
• Comfortable talking to people on calls and making them feel welcome while still screening carefully
• Trustworthy with sensitive information like pay and agreements
• Experienced with recruiting or HR/people operations (a plus, but a sharp and reliable generalist is very welcome)
• Comfortable with simple tools like Google Sheets, email , and messaging apps
• Excited to grow with a company that is scaling quickly

Why you will love this:

• A role with real ownership and visible impact on how fast the company grows
• A supportive, ambitious team that treats you like a true teammate, not a faceless contractor
• Room to grow as we scale, with more responsibility and upside over time
• Paid reliably, twice a month

To apply, please start your message with the word PIPELINE, and in two to three sentences, tell us about a time you kept a busy process or a group of people organized and on track. We read every application carefully.