Executive Assistant & GoHighLevel Specialist

EXECUTIVE ASSISTANT & GOHIGHLEVEL SPECIALIST
MAXCREDIT | Remote | Part-Time with Opportunity to Grow Full-Time

Compensation: $6–$8 USD per hour, based on demonstrated experience
Hours: Initially 20 hours per week
Schedule: Consistent availability during agreed U.S. Eastern business hours
Growth: Opportunity to transition into full-time as performance and business needs support it

ABOUT THE ROLE
MAXCREDIT helps individuals improve their personal credit and business owners access funding.

We're looking for a proactive, organized assistant to work directly with the founder. Your purpose is to free up the founder's time for lead acquisition, relationship building, and sales by keeping conversations, tasks, and daily operations moving forward.

You should be comfortable taking ownership, identifying the next step, and following through without repeated reminders. Strong communication, hands-on GoHighLevel experience, and practical ChatGPT skills are essential.

RESPONSIBILITIES

Lead Follow-Up & Appointment Management

• Follow up with warm leads, past inquiries, networking contacts, and prospects who have stopped responding.
• Ask approved qualification questions and book qualified sales calls.
• Keep conversations moving toward a clear next step.
• Handle appointment confirmations, reschedules, and no-show follow-ups.
• Keep contact records, conversation notes, opportunities, and follow-up tasks accurate in GoHighLevel.

Cold Outreach & Referral Coordination

• Research prospective clients and potential referral partners.
• Send personalized outreach through approved channels using company guidelines.
• Follow up with interested contacts and book introductory calls.
• Track outreach, responses, appointments, and next steps in GHL.
• Request reviews and referrals from satisfied clients using approved processes.
• Maintain referral partner records and track referral payments due.

GoHighLevel Management & Automations

• Manage contacts, conversations, pipelines, calendars, tags, custom fields, and tasks.
• Build, update, test, and troubleshoot workflows.
• Maintain appointment reminders, follow-up sequences, and response-based automations.
• Identify missed follow-ups, duplicate messages, workflow errors, and inaccurate records.
• Test and document automation changes before activation.

Executive & Administrative Support

• Organize the founder's inbox, flag important messages, draft replies, and track outstanding responses.
• Complete delegated tasks in Asana and keep deadlines and statuses current.
• Coordinate with team members and follow up on outstanding deliverables.
• Flag blockers early and clearly explain what is needed to move forward.
• Research assigned topics and provide concise, useful summaries.
• Document recurring tasks and maintain simple operating procedures.
• Handle additional administrative tasks according to agreed priorities.

Client Onboarding & Coordination

• Send approved onboarding instructions and follow up on missing documents or information.
• Coordinate handoffs to the appropriate team member.
• Answer routine process questions using approved information.
• Provide verified status updates and escalate questions requiring specialist judgment.
• Handle client and business information confidentially.

Daily Reporting

• Send a brief update covering completed work, outreach, follow-ups, appointments booked, blockers, and decisions needed.
• Maintain accurate activity records to support weekly reporting.

Daily follow-ups and scheduled client needs take priority. Larger automation projects will be planned around available hours.

REQUIRED SKILLS & EXPERIENCE

• Hands-on experience using GoHighLevel beyond basic contact entry.
• Ability to build and troubleshoot workflows using triggers, conditions, wait steps, and workflow exits.
• Strong written English and the ability to communicate naturally and professionally.
• Experience with follow-ups, appointment setting, outreach, or customer communication.
• Practical ChatGPT skills for drafting, research, organization, and problem-solving.
• Ability to review AI-generated work for accuracy, tone, and relevance.
• Experience with Asana or a similar task management platform.
• Strong organization, attention to detail, and independent follow-through.
• Reliable internet, a suitable workspace, and dependable availability.

Credit repair or business funding experience is helpful but not required. We will teach our services and internal processes. You should already be comfortable using GHL.

WHAT SUCCESS LOOKS LIKE

• Leads receive timely follow-ups during scheduled working hours.
• Active conversations have a clear next action.
• Outreach is personalized, consistent, and tracked.
• Appointments are booked accurately and followed through.
• Client onboarding progresses without unnecessary delays.
• Tasks are completed on time, with blockers communicated early.
• GHL records stay organized and automation changes are tested.
• The founder spends less time chasing updates and handling routine administration.

DO NOT APPLY IF

• You are still learning the basics of GoHighLevel.
• You need repeated reminders to complete assigned work.
• You send AI-generated messages without reviewing them.
• You cannot demonstrate a workflow you built or explain how it works.
• You cannot commit to consistent scheduled hours.

HOW TO APPLY
Use the subject line: MAXCREDIT Assistant – [Your Name]

Please include:
1. Your resume and a brief explanation of your relevant experience.
2. A short video demonstrating a GHL workflow you built, what it does, and how you tested it. Use a demo account or remove confidential information.
3. One practical example of how you use ChatGPT at work.
4. Your availability in U.S. Eastern Time, earliest start date, and desired hourly rate within the advertised range.
5. Two short writing samples:

• A follow-up text to someone who requested credit repair information three days ago but has not responded.
• An introductory message to a potential referral partner.

Shortlisted candidates will complete a brief paid practical assessment using sample information and a test environment.

We're looking for a dependable person who wants to take ownership and grow with MAXCREDIT over time.