Property Management Administrative Coordinator (Remote)

Property Management Administrative Coordinator (Remote)

Type: Part-time (15 hours per week)
Schedule: Monday–Friday, midday Eastern/Central Time
Location: Remote
Pay: Competitive, based on experience

JOB OVERVIEW

We are looking for a Property Management Administrative Coordinator to support a portfolio of long-term rentals.

This is not a short-term rental role or a bookkeeping position. This role focuses on accurate administrative work, coordination, and consistent follow-through to support property ownership and the existing admin team.

This position is ideal for someone who enjoys property management administrative tasks, communicates professionally, and takes pride in keeping things organized and correct. We value dependability, comfort with routine responsibilities, and steady follow-through without constant supervision.

WHAT YOU'LL BE DOING

Lease & Documentation Support

• Prepare leases using existing templates.
• Review lease details for accuracy before sending.
• Coordinate lease execution with tenants.
• Communicate with the admin team to confirm rent amounts and lease terms.
• Ensure executed leases are properly routed and organized.

Utilities & Vendor Coordination

• Call utility companies to set up, transfer, or modify services.
• Coordinate with vendors, including internet and maintenance providers.
• Track requests and follow through until fully resolved.
• Escalate items that require approval.

Tenant & On-Site Manager Communication

• Communicate with tenants and on-site managers.
• Use a neutral, professional tone with tenants and a cooperative tone with managers.
• Gather information, confirm details, and escalate when appropriate.
• Follow up on open items without needing reminders.

General Administrative Support

• Review bills and flag discrepancies.
• Help ownership stay aware of pending items.
• Maintain organized records in Google Drive and task boards.
• Follow SOPs accurately and consistently.
• Keep task statuses updated and make sure loose ends are closed.
• Provide a brief daily end-of-shift update covering completed tasks, pending items, and next steps.

Note: Rent tracking, notices, and accounting are handled by another team member.

WHAT WE'RE LOOKING FOR

• Strong administrative accuracy and attention to detail.
• Proven reliability and consistent follow-through.
• Ability to follow SOPs accurately.
• Comfort making phone calls.
• An organized, calm, and professional approach.
• Strong written and spoken English.
• Ability to self-manage and work comfortably with routine tasks.

YOU'D ENJOY THIS ROLE IF YOU:

• Like property management administrative work.
• Spot small details others miss.
• Prioritize logically.
• Finish what you start.
• Enjoy being the steady hand behind the scenes.

AVAILABILITY & EQUIPMENT

• 15 hours per week, Monday–Friday, midday Eastern/Central Time.
• Reliable weekday availability.
• Strong internet connection and the ability to make calls.

INITIAL PERFORMANCE REVIEW

This role includes a 30-day review focused on consistency, accuracy, communication, and follow-through.

HOW TO APPLY

Subject line: Property Management Admin - Uriah

At the top of your application, write 3–4 sentences explaining why you want to work in property management administration and why you would be a strong fit. Include your availability and a brief summary of your experience.

REQUIRED TASK ASSIGNMENT

Part 1: Voice Recording (30–90 seconds)
Tell us about a work-related problem you encountered and what happened next.

Part 2: Voice Recording (30–90 seconds)
Role-play a call to an on-site manager to confirm their availability for a maintenance repair later this week.

Part 3: Written Task
Prioritize a short inbox and explain the order you chose.

Submit your application and all required tasks together. Follow the directions carefully; applications that do not follow the instructions will not be considered.

Selected candidates will be invited to a short Zoom interview.