Accounting and business analyst

About us

We are a value-added distributor helping brands establish and grow their presence in Canada and across North America. We work closely with our partners to turn market opportunities into lasting growth.

Our values

Learning is a way of life. We stay curious, actively seek opportunities to learn, and reflect on successes and mistakes—our own and others’. We turn everyday observations, experiences, mistake, and feedback into better ways of thinking, working, and executing.

Turn obstacles into opportunities. Where others see obstacles, we find opportunities. We approach our business with a focus on finding solutions and making the most of every challenge.

Make a meaningful contribution. We create value for our partners and contribute positively to our community.

Welcome change. Drive it forward. We stay open to new ideas, anticipate evolving needs, and take initiative to shape change rather than simply react to it.

Seek excellence and have fun. We strive to deliver the best solutions and be the best at what we do. Excellence without fun is a grind, so we enjoy the journey together.

Human and humble. We are people working for people. We treat others with care and respect, value their perspectives, and remember that we always have more to learn.

Role purpose

Maintain accurate accounting records, and allowing the team on the ground to focus on driving the business while having the peace of mind this will be properly and accurately reflected in the accounting system, this includes but is not limited to. preparing financial and operational reports, Sales orders entry, and work with management and the tax accountant to support cash flow planning, compliance, and budgeting.

Daily responsibilities

Record customer invoices/Credit notes, and Vendor bills/Debit notes

Enter sales orders into the system, providing order desk support for:

Distribution and retail orders.

Marketplace orders for both fulfilled by NAZ and retailer orders shipped directly from NAZ fulfillment center

Market place orders fulfilled by platform

Reconcile bank activity with invoices/Bills daily to reduce the weekly reconciliation workload.

Flag missing information, errors, and discrepancies to the appropriate person for resolution. Independent resolution may be introduced as experience develops.

Weekly responsibilities

Maintain and update business reports, including:

Vendor and customer backorder reports: Maintain accurate reports with guidance and support from management.

Cash flow report:

Prepare Accounts payable and accounts receivable lists: Cover the current and upcoming week, showing individual amounts, weekly totals, and overdue balances carried forward and clearly flagged.

Sales reports by channel and brand: Maintain the sales report.

Category budget / cost of goods sold (COGS) report: prepare category performance and cogs turns to support management’s review and planning. The scope and format will be refined using management’s report example.

Reports may require daily updates on an ad hoc basis or move to a regular daily schedule. Additional reports may be introduced as business needs evolve.

Review accounts payable and accounts receivable with management:

Support timely vendor payments and customer collections.

Follow up on overdue or delayed customer payments.

Flag invoice or bill discrepancies and potential payment delays requiring management’s attention.

Discuss proposed vendor payment delays with management; final decisions remain with the business owner.

Ensure bank reconciliation is caught up, and flag outstanding discrepancies or unreconciled items.

Monthly responsibilities

Complete the month-end close and close the books no later than one week after month-end.

Prepare monthly financial statements, including the profit and loss statement (P&L) and balance sheet.

Work with the tax accountant to identify and record required month-end adjustments to support accurate reporting and compliance.

Provide payroll and GST reports and supporting information to the tax accountant to support compliance with applicable filing and remittance requirements.

Manage customer returns and related vendor returns:

Issue customer credit notes based on the units returned and received.

Coordinate eligible returns to vendors in accordance with each vendor’s negotiated return agreement.

Issue debit notes or request vendor credits or refunds, as applicable under the agreement.

Track customer credits and corresponding vendor recoveries, follow up on outstanding amounts, and flag discrepancies or exceptions requiring management’s attention.

Prepare monthly statements of account to vendors and customers, and comparing with Partner's to reconcile asset, but is not required.