Hubstaff Specialist / HR Manager

Rate: $6/hour USD
Hours: 15 hours/week, part-time
Schedule: Monday–Friday, 9:00 AM – 12:00 PM Pacific Time (San Diego)

About Us

McMahon Dog Training is a growing dog training business with a remote team of video editors, customer support and other contractors. We already have Hubstaff, payroll and contracts in place, but our systems need organizing. We’re looking for someone to help us build clear, consistent HR processes as the team grows.

What You’ll Do

1. Hubstaff management: Set up and maintain projects, to-do tasks and team member settings. Monitor activity levels, screenshots and timesheets.
2. Performance and productivity: Track team activity and output, flag concerns early, and help create a simple system for reviewing performance.
3. Onboarding: Build and run a repeatable onboarding process for new hires, including accounts, tools and first-day instructions.
4. Contracts: Create, organize and track contracts for new and existing team members.
5. Hiring and offboarding: Support job postings, applicant screening and interview scheduling, and handle offboarding steps when someone leaves.
6. Payroll support: Review Hubstaff hours before payroll and make sure records are accurate.
7. Role SOP: Write and maintain an SOP for this HR role so the process is documented.

What We’re Looking For

• Required: Experience as an HR Manager. This is very important.
• Required: Experience creating contracts.
• Required: A very organized personality. You enjoy keeping things structured, tidy and on track.
• Experience with Hubstaff or similar time-tracking software
• Comfortable using Slack
• Strong written English and clear communication
• Experience with Google Workspace and Dropbox is a plus
• Reliable internet and able to work the scheduled hours consistently

Requirements

1. This role uses Hubstaff for time tracking and payroll. If you’re not comfortable with that, please don’t apply.
2. A short 10–15 minute interview is required.

To Apply

Please include the following in your application:

1. A short summary of your HR management experience
2. The types of contracts you’ve created
3. Your experience with Hubstaff or similar time-tracking software
4. Confirmation that you’re comfortable with the work hours (Monday–Friday, 9:00 AM – 12:00 PM Pacific Time)
5. Confirmation that you’re ok with a 10–15 minute interview
6. Confirmation that you’re comfortable using Hubstaff for time tracking and payroll

Applications that don’t confirm all three will not be considered.