Executive & Personal Virtual Assistant | Long-Term | Part-Time

Executive & Personal Virtual Assistant | Long-Term | Part-Time

Location: Remote
Hours: 20 hours per week
Starting Compensation: $500 USD/month
Schedule: Flexible with required overlap during U.S. Eastern Time business hours
Opportunity: Long-term role with potential for full-time employment and salary growth

About the Position

I’m a U.S.-based entrepreneur managing multiple businesses and personal responsibilities. I’m looking for an exceptional Executive & Personal Virtual Assistant who can become my trusted right-hand person.

This position combines executive administration, business support, personal assistance, research, scheduling, and project coordination.

I’m not simply looking for someone to complete assigned tasks. I’m looking for someone who is proactive, resourceful, highly organized, and capable of helping me stay ahead of my responsibilities.

The ideal candidate is an excellent communicator who enjoys problem-solving, learning new things, and creating systems that make life and business run more smoothly.

Key Responsibilities

Executive & Administrative Support

• Manage email s, calendars, appointments, and reminders
• Draft, organize, and follow up on professional correspondence
• Maintain daily priorities, task lists, and deadlines
• Coordinate meetings, phone calls, and appointments
• Organize digital files, spreadsheets, and business documents
• Track unfinished tasks and proactively follow up
• Develop simple systems and processes to improve efficiency

Personal & Lifestyle Assistance

• Coordinate personal appointments, reservations, and scheduling
• Research products, compare prices, and coordinate online orders
• Help manage household services, deliveries, and administrative needs
• Research and plan travel, activities, and itineraries
• Assist with family-related administrative coordination
• Maintain personal to-do lists, reminders, and recurring responsibilities

Business Operations Support

• Assist with administrative tasks across multiple small businesses
• Coordinate client inquiries, bookings, and follow-ups
• Research potential clients, vendors, and business opportunities
• Assist with invoices, payment tracking, and record organization
• Support recruitment, hiring coordination, and employee scheduling
• Help with social media research and outreach
• Make occasional professional phone calls and assist with lead generation
• Support special projects as needed

Required Qualifications

• Fluent spoken and written English is essential. Must communicate clearly, professionally, and confidently with U.S.-based clients and service providers.
• Previous experience as an Executive Assistant, Personal Assistant, or Virtual Assistant
• Exceptional organizational skills and attention to detail
• Strong judgment, discretion, and professionalism
• Proactive mindset and ability to work independently
• Excellent internet research and problem-solving abilities
• Comfortable managing several projects and priorities
• Experience with Google Workspace and spreadsheets
• Comfortable using ChatGPT and learning new tools
• Reliable internet, working computer, and quiet environment for occasional calls
• Ability to work with sensitive business and personal information confidentially

Preferred Qualifications

• Experience supporting business owners or entrepreneurs
• Familiarity with project management tools
• Experience coordinating travel, bookings, and household services
• Experience with customer service, scheduling, or CRM platforms
• Experience developing workflows or standard operating procedures

What Success Looks Like

You’ll be successful in this role if you:

• Anticipate tasks before I need to remind you
• Keep track of important details and deadlines
• Communicate clearly and provide consistent updates
• Bring solutions and recommendations, not just questions
• Take ownership of assignments from start to finish
• Help make my daily life more organized and efficient

Compensation & Growth

Starting at $500 USD per month for approximately 20 hours per week.

This is a long-term position with opportunities for increased responsibilities, hours, and compensation based on performance.

How to Apply

Please submit:

1. A brief introduction explaining your relevant experience.
2. A 60–90 second voice recording introducing yourself in English.
3. Your experience assisting executives, entrepreneurs, or business owners.
4. The tools and software you’re most comfortable using.
5. Your availability during U.S. Eastern Time business hours.
6. An example of how you’ve independently solved a problem or improved an existing process.

Application subject line: “Your Next Right-Hand Assistant”

Applications without the requested information may not be considered.

I’m looking for a motivated, professional person who genuinely enjoys helping others stay organized and successful. If this sounds like you, I’d love to hear from you!