Executive Assistant + Marketing & Operations Coordinator

About the Role

We're looking for a highly organised, proactive and culturally aware person to work directly with our founder and a small international team.

This isn't a typical virtual assistant role. We're small and hands-on, so we need someone who can do the actual work while also keeping projects, people and priorities moving.

The role crosses founder support, project management, operations, e-commerce, marketing and content. One day you might be coordinating a product launch, the next you're following up with a designer, updating Shopify, organising campaign assets, or researching something for the founder.

Over time, we want this person to learn the business deeply enough that the founder can rely on them to anticipate what needs to happen next.

What You'll Do

• Work directly with the founder to manage priorities, projects and follow-ups
• Turn conversations and ideas into clear actions, owners and deadlines
• Maintain project timelines and keep internal teams, creatives and vendors on track
• Coordinate product launches, marketing calendars and campaign assets
• Support Shopify, Klaviyo and other e-commerce activity
• Help organise social content, scheduling and basic creative needs
• Support customer experience, including orders, returns, shipping issues and enquiries
• Keep files, briefs and important information organised
• Research business needs, opportunities and cultural references
• Spot potential problems early and help find solutions

We're less interested in someone who flags that something's late, and more interested in someone who helps get it finished.

Who We're Looking For
Ideally, you have 3-6 years of professional experience across executive support, operations, project management, marketing, e-commerce, account management or something similar.

More importantly, you are:

• Highly organised, proactive and resourceful
• Comfortable working independently and taking ownership
• A strong communicator who isn't afraid to follow up
• Able to manage multiple priorities without losing the details
• Good at figuring things out without needing instructions for every decision
• Quick to learn new tools and ways of working

Experience working remotely with a US or international company, or directly with a founder or executive, is a strong plus.

Cultural Fit
This matters to us.
Our world is rooted in jiu-jitsu, but it crosses into fashion, streetwear, art, design, music, photography, surfing, skateboarding, sports and global culture generally.

You don't need to know everything about these worlds, but you should naturally be curious about them and have taste of your own. You probably already follow brands, designers, artists, photographers, athletes, restaurants, publications or creative projects simply because you enjoy discovering them.

We're looking for someone who already lives somewhere within the culture, not someone trying to learn it because it's in the job description.

Tools
Experience with tools such as Shopify, Klaviyo, Google Workspace, Dropbox, Adobe, Canva, CapCut, Meta Business Suite, ChatGPT and project management platforms like Asana, ClickUp, Monday or Notion is helpful.

You don't need to know everything. You need to be able to learn quickly.

Working Setup
This is a full-time remote role based in the Philippines, approximately 40 hours per week, Monday to Friday, with 3-4 hours of regular overlap with California business hours.

How to Apply
Send us:

• A short introduction and why this role interests you
• Your resume or LinkedIn
• A brief example of a project or problem you personally took ownership of
• Five things you're currently interested in: brands, artists, designers, restaurants, books, films, athletes, creative projects or anything else, and a quick note on why

Your Instagram is optional, but feel free to share it.

No generic cover letters, and no need to overproduce anything. We want to understand how you think, communicate and what you're genuinely interested in.

Include KEEP IT MOVING somewhere in your application so we know you made it this far.

If you’re interested. Please send your CV to ----------