Remote Executive Assistant – Recruitment Ops | $1,000/Month | Full-Time

Compensation: $1,000/month
Hours per Week: 40
Employment Type: Full-time, long-term
Work Setup: Remote
Commitment: Full-time only (no other active jobs)

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Do you love a clean spreadsheet, a well-organized pipeline, and the satisfaction of knowing every number in a report is right? We're looking for a Recruitment Operations Executive Assistant to be the organizational backbone of our selection team.

In this role, you'll keep our hiring engine moving: updating trackers, producing the reports leadership relies on, keeping job postings fresh, making follow-up calls to candidates, and keeping the whole selection team coordinated. If you're the person teams lean on to keep things on track, we'd love to meet you.

What You'll Own

• Keep recruitment trackers and spreadsheets accurate, organized, and up to date
• Create and improve templates, reporting tabs, and day-to-day workflows
• Put together clear, accurate daily and weekly recruitment reports for leadership
• Track team performance metrics, hiring numbers, and bonus figures
• Manage our job postings across platforms: clear out duplicates, refresh expired ads, and sharpen listing quality
• Make follow-up calls to candidates to help our appointment setter fill their calendar and hit their goal
• Support the appointment setter and sourcers with follow-ups, reminders, and workflow coordination
• Help with scheduling, calendar management, meetings, and general recruitment admin
• Keep recruitment SOPs, CRM systems, and automation workflows current

What You Bring

• Administrative experience supporting a recruitment or HR team (preferred)
• Strong Excel and Google Sheets skills; you're at home building and maintaining detailed trackers
• Working knowledge of ATS platforms, CRMs, and automation tools
• Appointment setting experience is a huge plus
• Excellent organization and a sharp eye for detail
• A proactive, dependable work style; you take initiative and follow through without needing reminders
• Clear spoken and written English, plus strong coordination skills
• Comfort working in a fast-paced, fully remote setting

About Us
We're a top-performing insurance district in Denver, Colorado, run by a small, close-knit, collaborative team. We're building a long-term group of Filipino professionals who value structure, accountability, and consistent results, and who take real ownership of their work.

How to Apply
Please send us:
1. A brief summary of your admin and recruitment support experience, including any appointment setting experience
2. The tools you've worked with (spreadsheets, ATS, CRM, etc.)
3. A copy of your CV
4. Confirmation that you're available full-time