Accounts Payable Coordinator

Position Summary:
The Accounts Payable Coordinator provides financial and administrative support through the accurate and timely processing of accounts payable transactions. Reviews, codes, and processes invoices for payment, maintains vendor records, reconciles accounts and expenses, and ensures compliance with company policies and financial procedures. Tracks expenditures and assists with reporting to support effective financial management.

Candidate must be available to work between the hours of 08:00-16:30 EST/EDT (Eastern Standard ---------- Daylight Time).

Key Responsibilities:

• Maintain accounts payable records in QuickBooks Online
• Track payments and expenses including vendor invoices, purchase orders, and operating expenses of the business
• Receive, review, verify, and process vendor invoices
• Maintain vendor accounts for timely payments and compliance with internal controls
• Reconciliation of payments through verification, rechecking, auditing, and other tools to maintain accurate financial

records

• Ensure timely preparation of vendor invoices and check preparations
• Communicate with suppliers, vendors, and creditors about their payment schedules, outstanding credit balances, and

other requirements

• Provide essential support to the senior management by providing accurate financial data
• Assist and supports in tax payments and audit preparations
• Prepares financial reports as needed

Required Qualifications:

• High school diploma
• Associate degree in accounting preferred or strong professional background of 2+ years accounts payable experience

Required Skills & Competencies:

• Minimum of 2 years of experience using QuickBooks Online.
• Demonstrated ability to accurately calculate, post, reconcile, and maintain accounting records and financial transactions.
• Strong customer service skills with the ability to build positive relationships with vendors and internal stakeholders.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with a high level of accuracy and attention to detail.
• Self-motivated with the ability to work independently and take initiative.
• Strong time management skills with the ability to prioritize workload and meet deadlines.
• Proven ability to manage multiple tasks in a fast-paced environment.
• Proficiency in problem-solving and resolving discrepancies in a timely manner.
• Commitment to maintaining confidentiality and exercising sound judgment when handling financial information.

Performance Expectations:
Success in this role is measured by:

• Process invoices accurately and on time while maintaining compliance with company policies and procedures.
• Ensure vendors are paid according to payment terms, minimizing late fees and maintaining positive supplier

relationships.

• Reconcile accounts and expenses accurately, promptly resolving discrepancies and outstanding issues.
• Maintain organized and complete financial records with a high degree of attention to detail.
• Meet month-end and year-end closing deadlines by providing accurate accounts payable data and reporting.
• Identify opportunities to improve processes, increase efficiency, and support strong financial controls.
• Deliver responsive and professional service to internal departments and external vendors.