Real Estate Transaction Coordinator & Executive Assistant

We’re a growing real estate business looking for an experienced, detail-obsessed VA to support the day-to-day operations of a busy realtor. This is a general assistant role with a strong transaction coordination core — you’ll be the person keeping deals, documents, and the business itself moving forward.

This is not an entry-level role. We need someone who already understands real estate transactions and can hit the ground running with minimal training on process.

What You’ll Own:

Manage and organize the calendar
Prepare and review real estate documents
Maintain and manage the CRM
Serve as transaction coordinator — track every deal from contract to close
Coordinate listing prep, schedule photos and inspections
Communicate with contractors, lenders, escrow, and co-op realtors to keep transactions moving
Support project management for the growth of the realtor business
Assist with social media content and scheduling

You’re a Strong Fit If You:

Have real, hands-on experience in real estate — as a realtor assistant, transaction coordinator, escrow support, or similar
Are detail-obsessed — nothing slips through the cracks on your watch
Write and communicate clearly and professionally
Can manage multiple active transactions simultaneously without dropping details
Are comfortable communicating directly with lenders, escrow officers, and other agents
Can work independently once trained on our process

Required Tools Experience:

SkySlope
Follow Up Boss
RealScout
Zillow
Google Workspace (Docs, Sheets, Calendar, Gmail, Meet)

Tools You’ll Use:
Google Workspace, Canva, SkySlope, Follow Up Boss, RealScout, Zillow

Preferred Working Hours: 9am – 3pm
Desired Hours/Week: 30

To apply, send your resume and a one-minute intro video. In the subject line write: “[Your Name] is the COOLEST!” The more points given when applying, the higher the priority. Anyone who doesn’t follow will not get reviewed.

DO NOT SEND TO ANY EMAIL DIRECTLY!