Admin / Virtual Assistant (Full-Time, Long-Term)

Remote | Full-Time | U.S. Eastern Time Hours (8:00 AM – 5:00 PM ET, Monday-Friday)

We are a growing U.S.-based promotional products company looking for a full-time, long-term Virtual Assistant / Admin Assistant. This role focuses on email management, quoting, order processing, tracking, and creating invoices.

If you have experience in the promotional products or logistics industry and enjoy clear SOPs, structured workflows, and accuracy-focused work, this stable role could be a great fit for you. Full training is provided.

Key Responsibilities:
1. Review email s, prepare quotes, and track orders accurately.
2. Work with pricing, quantities, margins, and spreadsheets.
3. Draft professional English email s to clients and suppliers.
4. Follow strict SOPs and provide daily task updates.

What We Are Looking For:
1. SAGE Experience (Preferred but not required): Experienced in searching for products and preparing quotes using SAGE pricing.
2. Extremely Detail-Oriented: You naturally spot incorrect quantities, color mismatches, and pricing errors. You always double-check work.
3. Tech & Math Savvy: Comfortable with basic math, pricing checks, Excel, and Google Sheets.
4. Strong English: Excellent written skills for professional corporate communication.
5. Long-Term Mindset: You want stability and thrive in repetitive, structured processes.

How To Apply:
Applications that fail to follow these steps exactly will be automatically disqualified.

Step 1 – Subject Line
Use this exact subject line: VA – Detail-Oriented

Step 2 – Written Application
The very first word of your message must be: Precision
Then, answer these questions:
1. Give an example of your previous task where being detail-oriented was important.
2. What experience do you have that relates to this position? Please list your relevant tasks and responsibilities.

Step 3 – Short Audio/Video Introduction (1–2 Minutes)
Please include a link to a short video where you:
1. Start by stating: "I'm detail-oriented!"
2. Answer the following in this specific order: (1) Explain the specific habits you use to keep your work error-free, (2) tell us about a time you made a detail-mistake and how you fixed it, (3) state your full name.