Virtual Assistant

We’re seeking a proactive, highly organized Virtual Assistant to support a global top 100 Poker Player with a dynamic lifestyle and multiple businesses. This role spans financial admin, travel coordination, property management, personal projects, and more. Ideal for a resourceful, tech-savvy, and detail-oriented professional.

This is a remote, part-time position (20 hours/week for first 1-4 weeks during trial period with growth to full-time, benefits and bonuses). Requiring 1-2 hours overlap with Pacific Time when it’s needed to reach out to businesses that may only be open 8-5 PST for example. Must be comfortable with presenting with a masculine-sounding voice for outgoing calls on behalf of the Business Owner. Typically we’d have 1 video meeting per week on Monday or Tuesdays to discuss the priorities and other work is flexible to be completed on your own time with due dates in mind.

Key Responsibilities

• Manage calendars, inboxes, scheduling, prioritization, and follow-through
• Coordinate travel including flights, hotels, transportation, and itineraries
• Track and organize expenses; Build and maintain spreadsheet-based reports
• Liaise with accountants for reporting, filings, or compliance support
• Support property-related needs such as scheduling vendors, services, and invoices
• Conduct online research for vendors, pricing, products, and market data
• Order items and track deliveries/returns
• Coordinate gifts and services when needed
• Book personal appointments - health, wellness, dining, etc.
• Administrative tasks including streamlining personal and business systems
• Learn new tools independently and proactively research solutions without needing step-by-step instruction

Requirements

• Excellent spoken and written English with clear, professional communication.
• Prior experience with bookkeeping, financial admin, spreadsheets, or data reporting is strongly preferred

Prior experience with research, travel planning, or financial admin is strongly preferred.

• Highly organized, detail-oriented, consistent, and dependable with reliable internet and computer access.
• Strong Google Workspace proficiency—especially Sheets (formulas, formatting, data cleanup; bonus if pivot tables are familiar).
• Resourceful problem solver—able to complete tasks independently, including entirely new tasks by researching how to do them
• Comfortable using AI tools especially Claude automations with the understanding that all outputs must be verified, fact-checked, and properly organized before delivery
• Enjoys learning new tools: Google Workspace, Asana, Claude, ChatGPT, Canva, financial and travel platforms.
• High integrity, ownership mindset, and commitment to delivering accurate, timely, polished work.
• Ability to work autonomously while being accessible for periodic check-ins (e.g., short AM/PM PST windows).

Benefits

• Part-time start with plans to grow into a long-term, full-time role within 1 month
• Offer education and office reimbursements and other performance based bonuses for full time employees
• Flexible remote work with weekly check-ins to align the agenda for the week
• Opportunity to learn new systems, take on higher-level projects, and grow with the businesses

How to Apply
Please submit your application through the form below. Only candidates who complete the form will be considered. Resumes need to be up to date including months + year to show total duration in a role/company.

If the resume only has the years without any month, we will not move forward.

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