Executive Assistant

Executive Assistant
Company: The Right Choice Home Care
Job Type: Full-Time
Location: Remote Reports To: Executive / Owner
Schedule: [Monday–Friday, 9AM-5PM Central time]

Position Overview
The Right Choice Home Care is seeking a highly organized, dependable, and proactive Executive Assistant to provide administrative and operational support to the Executive/Owner.
The ideal candidate is detail-oriented, professional, resourceful, and able to manage multiple priorities in a fast-paced environment. The Executive Assistant will support the day-to-day operations of the company by managing administrative tasks, scheduling, communications, documentation, follow-ups, and special projects.

Key Responsibilities
Executive & Administrative Support
● Manage the Executive’s calendar, appointments, meetings, and reminders.
● Coordinate meetings and follow up on action items and deadlines.
● Prepare, organize, and maintain documents, reports, forms, and business records.
● Monitor email s, messages, and other communications and prioritize items requiring attention.
● Draft, proofread, and send professional email s, letters, announcements, and other correspondence.
● Maintain organized digital files and records.
● Prepare meeting agendas, notes, and follow-up items as needed.

Communication & Coordination
● Communicate professionally with employees, clients, caregivers, applicants, vendors, and other business contacts.
● Make and receive phone calls on behalf of the Executive when needed.
● Follow up with staff and external contacts regarding pending items and requests.
● Coordinate information between team members and ensure important updates are communicated promptly.
● Maintain confidentiality when handling sensitive business, client, and employee information.

Organization & Project Support
● Track ongoing projects, assignments, and deadlines.
● Create and maintain spreadsheets, trackers, and task lists.
● Conduct research and prepare summaries when requested.
● Identify administrative issues and proactively suggest solutions.
● Assist with special projects and other duties assigned by the Executive.
● Help improve administrative processes and systems to increase efficiency.

Qualifications
● Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or in a similar role preferred.
● Excellent written and verbal communication skills.
● Strong organizational and time-management skills.
● Ability to multitask and prioritize competing responsibilities.
● Strong attention to detail and accuracy.
● Ability to work independently and take initiative.
● Professional and reliable communication style.
● Strong problem-solving and follow-up skills.
● Ability to handle confidential information with discretion.
● Proficiency with Google Workspace, Microsoft Office, and similar productivity tools.
● Comfortable learning and using new software and technology.
● Experience with scheduling platforms, CRM systems, communication tools, or project-management software is a plus.
● Experience in home care, healthcare, staffing, or a similar service-based industry is preferred but not required.

Ideal Candidate
The ideal candidate for this position is:
● Proactive: Anticipates needs and takes initiative without always waiting for instructions.
● Organized: Keeps schedules, tasks, documents, and deadlines well managed.
● Reliable: Follows through on responsibilities and communicates promptly.
● Detail-oriented: Pays close attention to accuracy and catches errors.
● Professional: Represents The Right Choice Home Care in a professional and respectful manner.
● Resourceful: Can research, troubleshoot, and find solutions independently.
● Adaptable: Comfortable managing changing priorities and unexpected situations.
● Tech-savvy: Comfortable working with multiple software platforms and learning new systems.
● Team-oriented: Works well with management, caregivers, clients, and other team members.

Work Arrangement & Availability
This is a full-time work-from-home position requiring reliable internet, a suitable workspace, and consistent availability during scheduled hours. The candidate must be responsive to calls, texts, email s, and other communications, attend virtual meetings and training, and be able to handle time-sensitive tasks while maintaining professionalism and reliability.
Weekend Availability: The candidate is required to work on weekends once or twice per month, as needed. Weekend schedules will be communicated in advance whenever possible. The candidate must be flexible and prepared to adjust their availability to accommodate occasional weekend responsibilities and the Executive’s business needs.