Bookkeeper AI-SAVVY / Executive Assistant - Full-Time - Immediate Commencement

Employment Type: Bookkeeper / Executive Assistant - Full-Time - Immediate Commencement

ROLE OVERVIEW
We are seeking a highly organised and experienced professional for a hybrid position combining Private / Executive Assistance with Bookkeeping. This role involves providing direct administrative and personal support to the company Directors , alongside managing bookkeeping, data systems. The ideal candidate will possess strong experience in Bookkeeping / Executive Assistant capacity supporting business directors, extensive expertise in cloud-based accounting platforms, and a strong background in navigating tax compliance and luxury property operations.

EXECUTIVE ASSISTANT RESPONSIBILITIES
Private / Executive Assistance & Property Management

Provide high-level Private / Executive Assistance directly to the Directors for both business operations and personal matters.

Coordinate complex schedules, cross-timezone meetings, international flights, and itinerary management.

Google Workspace (Gmail suite) , Monday, Canva.

Manage luxury service providers, private contractors, personal shopping, and executive administrative tasks.

Draft professional correspondence, invoices, and corporate reports using Microsoft Word and Excel.

BOOKKEEPING RESPONSIBILITIES
Manage financial records, monthly board reporting

Manage international transactions, including the processing of foreign currency payments

Maintain, update, and manage data integrity within the company CRM platform.

Accounts payable and receivable, process payroll.

Essential financial reports through Xero, including profit and loss statements and balance sheets.

Support budgeting, forecasting, property financial analysis, and liaise with external auditors as required.

REQUIRED HRS, QUALIFICATIONS, SKILLS
Monday - Friday 12.30AM - 900PM PHP Time

Minimum 7+ years Bookkeeping / Accounting Experience
Minimum 5+ years Executive Assistant Experience

Extensive experience utilising cloud bookkeeping systems and software.
Experience assisting in a private capacity and managing household or personal coordination requirements..
High proficiency with Xero, corporate CRM platforms, Microsoft Excel, Microsoft Word, and Google Workspace (Gmail suite).

Detail-oriented with exceptional organisational, problem-solving, and communication abilities.
Absolute confidentiality and professionalism when managing high-level business, estate, and private data.

How to Apply
Please submit your resume along with a brief note outlining your experience with Executive Assistance / Financial Bookeeper