Australian Bookkeeper & Financial Analyst (Remote – Philippines)

JOB TITLE: Australian Bookkeeper & Financial Analyst (Remote – Philippines)

Job Type: Full-Time, Part-time, Remote
Location: Work from Home – Philippines
Working Hours: To be agreed, with some overlap with Australian business hours
Salary: Negotiable, based on experience and qualifications
Start Date: As soon as possible

ABOUT THE ROLE

We are looking for a highly organised, analytical, and detail-oriented Bookkeeper & Financial Analyst to manage our day-to-day bookkeeping, budgeting, financial reporting, cash flow forecasting, and financial planning.

This role is ideal for someone who understands Australian accounting practices and can do more than simply record transactions. We need someone who can understand the numbers, identify financial trends, help us control expenses, prepare budgets, and provide clear financial reports that support better business decisions.

The successful candidate will work remotely from the Philippines and assist with maintaining accurate financial records, monitoring business performance, preparing forecasts, and coordinating Australian tax and compliance requirements.

We are looking for someone who takes ownership of their work, thinks critically, identifies problems before they become serious, and can explain financial information in simple, practical terms.

KEY RESPONSIBILITIES

1. Bookkeeping & Financial Records

• Maintain accurate and up-to-date financial records.
• Categorise income, expenses, purchases, and other transactions correctly.
• Reconcile bank accounts, credit cards, and other financial accounts.
• Manage accounts payable and accounts receivable.
• Track outstanding invoices, bills, and payments.
• Maintain organised financial records and supporting documentation.
• Assist with payroll records and related reconciliations where required.
• Keep accounting systems accurate, organised, and up to date.

2. Budgeting & Financial Planning

• Prepare and maintain monthly, quarterly, and annual budgets.
• Monitor actual spending against budget.
• Identify unnecessary expenses, overspending, and opportunities to reduce costs.
• Develop realistic financial forecasts based on historical performance and expected future activity.
• Help establish financial targets and monitor progress against them.
• Prepare different financial scenarios to support business planning and decision-making.
• Recommend practical ways to improve profitability and financial efficiency.

3. Financial Analysis & Reporting

• Prepare monthly profit and loss reports, balance sheets, and cash flow reports.
• Analyse revenue, expenses, gross profit, net profit, and profit margins.
• Compare financial performance across different months and periods.
• Identify unusual transactions, financial discrepancies, and emerging trends.
• Explain why financial performance has changed and highlight areas requiring attention.
• Provide clear summaries of the financial position of the business.
• Recommend actions based on the financial information available.

4. Cash Flow Management

• Prepare and maintain cash flow forecasts.
• Monitor money coming into and leaving the business.
• Forecast upcoming expenses, tax liabilities, and other financial commitments.
• Identify potential cash flow shortages before they occur.
• Help ensure sufficient funds are available to meet upcoming obligations.
• Monitor receivables and payables to support effective cash flow management.

5. Australian Tax & Compliance Support

• Understand Australian bookkeeping, GST, BAS, and general business tax requirements.
• Maintain accurate GST records and reconcile GST transactions.
• Assist with preparing information and supporting documentation for Business Activity Statements (BAS).
• Track relevant tax-related expenses and potential tax liabilities.
• Maintain organised records for Australian tax reporting and end-of-financial-year requirements.
• Assist with preparing financial information for the Australian accountant or registered tax agent.
• Monitor important reporting deadlines and help ensure financial records are ready on time.

Important: The role involves bookkeeping, tax preparation support, reconciliations, and coordination with Australian tax professionals. Any regulated tax agent services, tax advice, or lodgements requiring Australian registration must be handled by an appropriately registered professional.

6. Financial Systems & Process Improvement

• Maintain and improve bookkeeping spreadsheets and financial reporting systems.
• Use accounting software to streamline financial processes.
• Build and maintain Excel or Google Sheets dashboards.
• Automate repetitive financial tasks where practical.
• Improve the accuracy, consistency, and efficiency of financial reporting.
• Identify gaps in existing financial processes and recommend improvements.

REQUIRED QUALIFICATIONS & EXPERIENCE

Applicants should have:

• A degree in Accounting, Finance, Accountancy, or a related field, or equivalent relevant experience.
• At least 3 years of relevant experience in bookkeeping, accounting, financial analysis, or a similar position.
• Experience working with Australian businesses or a strong understanding of Australian accounting practices.
• Knowledge of Australian GST, BAS, and business tax requirements.
• Strong Excel or Google Sheets skills, including formulas, pivot tables, and financial reporting.
• Experience with accounting software such as Xero, MYOB, or QuickBooks.
• Experience preparing budgets, financial forecasts, and cash flow reports.
• Strong numerical, analytical, and problem-solving skills.
• Excellent attention to detail and the ability to identify errors or inconsistencies.
• Good written English and the ability to explain financial information clearly.
• The ability to work independently, manage deadlines, and take responsibility for deliverables.

Experience working remotely with Australian clients or businesses will be highly regarded.

IDEAL CANDIDATE

The ideal candidate is someone who:

• Does not simply enter numbers but understands what those numbers mean.
• Can identify where money is being spent and explain whether that spending is reasonable.
• Can tell us how much money the business is making, where it is going, and what we should expect in the coming months.
• Can prepare a practical budget and monitor performance against it.
• Can identify financial risks and bring them to our attention early.
• Is proactive and suggests improvements instead of waiting to be told what to do.
• Can work independently with minimal supervision.
• Is trustworthy and understands the importance of confidentiality.
• Produces accurate, professional, easy-to-understand financial reports.

We value practical ability, accuracy, initiative, and sound financial judgement just as much as formal qualifications.

SOFTWARE & TOOLS

Experience with the following is preferred:

• Xero
• MYOB
• QuickBooks
• Microsoft Excel
• Google Sheets
• Microsoft Office or Google Workspace

Experience building financial dashboards, management reports, and automated spreadsheets is an advantage.

EXPECTED DELIVERABLES

The successful candidate will be responsible for maintaining a reliable financial reporting process, including:

• Accurate and up-to-date bookkeeping records.
• Regular bank and account reconciliations.
• Monthly profit and loss reports.
• Monthly budget-versus-actual reports.
• Cash flow forecasts covering the next 8–13 weeks.
• Monthly financial summaries highlighting key changes, risks, and opportunities.
• Tracking of upcoming bills, tax obligations, and other financial commitments.
• Organised financial documentation for Australian accountants and tax professionals.
• Recommendations for reducing costs, improving profitability, and strengthening financial management.

The exact reporting schedule and deliverables will be agreed upon during onboarding.

CONFIDENTIALITY & TRUST

This position will involve access to sensitive financial and business information.

The successful candidate must demonstrate a high level of integrity, confidentiality, professionalism, and attention to detail.

A confidentiality agreement and appropriate access controls will be required. Access to financial systems and banking information will be granted according to the responsibilities of the role.

HOW TO APPLY

Please submit the following:

1. Your CV or résumé.
2. A brief summary of your bookkeeping and financial analysis experience.
3. Details of your experience working with Australian businesses.
4. The accounting software you have used professionally.
5. An example of the types of budgets, financial reports, or cash flow forecasts you have prepared. Please remove any confidential client information.
6. Your expected monthly salary in PHP or AUD.
7. Your availability and preferred working hours.

Application question

In your own words, explain how you would help a business owner understand their financial position, control expenses, forecast cash flow, and improve profitability.

We are looking for someone who can become a reliable, long-term member of our team and take ownership of the business's financial reporting and bookkeeping processes.