GHL Automation & AI Workflow Specialist

Part-Time | Remote | Initial Project with Potential for Ongoing Work

ABOUT IS
The Creative Seed Coaching (Perfect-Fit Job Program) is an executive career coaching and professional development company helping senior leaders land the right next role and build fulfilling, successful careers.

WHAT I'M LOOKING FOR
I'm looking for someone with strong hands-on experience in GoHighLevel (GHL) who can maintain, improve, and build automations within our existing account.

A second important area is AI-powered lead generation and research for our executive job search clients.
We currently use LinkedIn Sales Navigator to identify relevant senior decision-makers, HR leaders, and executive recruiters. We'd like to streamline the research and list-building process using AI and automation to produce accurate, well-organized spreadsheets of targeted networking contacts.

The goal is to reduce repetitive manual work, improve accuracy, and create reliable processes that can scale as our business grows.

CURRENT & FUTURE STATE
We already have GoHighLevel set up, with CRM pipelines, client communications, and several automations in place.
We're not looking for someone to build a new GHL account from scratch. We need someone who can understand how our business operates, assess what's working and what needs improvement, and translate our processes into reliable automations.

Priorities:

• Improve the reliability and efficiency of existing workflows.
• Reduce manual administrative work for our small team.
• Strengthen prospect follow-up, client onboarding, and program management.
• Improve visibility into where prospects and clients are in their journey.
• Use AI and automation to make client networking research and contact-list creation faster and more accurate.

The Kind of Work We Need Help With

1. GoHighLevel CRM & Automation

• Building, improving, and troubleshooting GHL workflows.
• Managing CRM pipelines and automatically moving contacts between stages.
• Automated and scheduled prospect and client email s.
• Tags, custom fields, contact records, and segmentation.
• Forms, calendars, appointment scheduling, and reminders.
• Program enrollment, onboarding, milestones, renewals, and follow-up.
• Payment links, installment payment reminders, and payment-related workflows.
• Internal notifications and team task assignments.
• Testing automations, identifying errors, and preventing missed communications.
• Recommending opportunities to simplify and automate our current processes.

2. AI & LinkedIn Sales Navigator Lead Generation
We provide targeted networking campaigns for senior-level job seekers. An important first step is identifying the right people at the right companies.

We'd like help developing a more automated process to:

• Research target companies based on each client's industry, role, geography, and career goals.
• Identify senior decision-makers, hiring leaders, CHROs, HR executives, and relevant recruiters using LinkedIn Sales Navigator.
• Organize contacts into accurate, structured Excel or Google Sheets files.
• Use ChatGPT, Claude, and other appropriate AI tools to accelerate research, categorization, and quality checks.
• Reduce manual copying, data cleanup, and repetitive list preparation.
• Create a repeatable process that can be customized for individual clients.

We're looking for practical solutions that respect platform restrictions and data privacy requirements, rather than unreliable scraping methods.

3. Business Process Improvement
Beyond individual automations, we'd value someone who can look at how our systems work together and identify opportunities to simplify operations.
This might include connecting GHL with our scheduling, email , payment, client tracking, and reporting tools.

Tools We Use
Essential experience:

• GoHighLevel (GHL) — strong hands-on automation experience.
• LinkedIn Sales Navigator — familiarity with prospect research and targeted list building.
• ChatGPT and/or Claude — practical experience using AI to improve business workflows.

Additional experience is a plus:

• CRM & Automation: Zapier, Airtable, Guidance Gate
• AI & Meeting Tools: Fathom
• Sales & Networking: LinkedIn, Expandi
• Scheduling & Marketing: Calendly, Mailchimp
• Business Tools: Google Workspace, Gmail, Microsoft Excel, Google Sheets
• Payments: Stripe

You don't need expertise in every tool. Strong GHL and AI-enablement skills, practical problem-solving, and the ability to connect systems are the priorities.

WHO I'M LOOKING FOR:

You should have real experience building and maintaining automations in GoHighLevel, rather than simply general familiarity with the platform. Ideally, you're someone who:

• Can quickly understand an existing GHL account and how its workflows connect.
• Understands business processes and can recommend simple, dependable solutions.
• Has experience with AI-assisted research, data organization, or lead-generation workflows.
• Can implement, test, document, and troubleshoot what you build.
• Communicates clearly and explains technical decisions in plain English.
• Is comfortable working independently with a small business owner and remote team.
• Is thoughtful about cost and avoids unnecessary tools or overly complicated solutions.

I don't necessarily know the technical terminology for everything I want to achieve. I need someone who can ask the right questions, understand the intended result, and turn that into a working solution.

TO APPLY

Please answer the following:

• How long have you worked with GoHighLevel?
• What types of GHL automations have you built?
• Describe a relatively complex automation you've implemented and the business problem it solved.
• Are you comfortable improving an existing GHL setup rather than starting from scratch?
• Have you built AI-assisted lead-generation, LinkedIn Sales Navigator research, or automated spreadsheet workflows? Please describe an example.
• What is your hourly rate and preferred working arrangement?
• What is your availability and time zone?

Please also send a short Loom or video showing an automation you've built in GoHighLevel, explaining what it does and how it works. You can use a demonstration account or remove confidential client information.

INITIAL PROJECT & OPPORTUNITY

We'd like to begin with a small, paid project reviewing our existing GHL setup, identifying the highest-priority improvements, and implementing one agreed-upon automation.

This will give us an opportunity to evaluate your technical skills, communication, and working style.

If we're a good fit, we'd like to develop an ongoing relationship for GHL maintenance, additional automations, and AI-assisted process improvements.