Personal Finance & Budget Management

Remote | Part-Time | $8 USD/Hour | Approximately 5-8 Hours/Week Initially

About the Position

We are a busy U.S.-based entrepreneurial family seeking an experienced, highly organized Personal Finance & Budget Management Virtual Assistant.

We are looking for someone who can take ownership of organizing our household finances, tracking spending, identifying unnecessary expenses, and maintaining a realistic monthly household budget.

Our goal is to have complete visibility into our personal finances without spending hours every month managing spreadsheets, categorizing transactions, or reviewing subscriptions ourselves.

We need someone proactive who can identify problems, recommend solutions, and present information clearly.

This is a personal household finance position, not a business accounting position.

Primary Responsibilities

1. Household Budget Management

• Review and categorize household transactions.
• Track monthly expenses by category.
• Create and maintain a realistic household budget.
• Monitor spending against budget targets.
• Identify unnecessary expenses and opportunities to save money.

2. Subscription & Expense Auditing

• Review recurring subscriptions and memberships.
• Identify duplicate or unused services.
• Recommend subscriptions to cancel or downgrade.
• Research cancellation procedures.
• Coordinate approved cancellations with service providers when authorized.
• Track estimated and confirmed monthly savings.

3. Monthly Financial Reporting

Prepare a simple monthly financial dashboard showing:

• Total household income.
• Total household expenses.
• Spending by category.
• Monthly savings.
• Budget versus actual spending.
• Recurring expenses.
• Unusual transactions.
• Recommendations for improving household finances.

4. Financial Organization

• Maintain organized financial records.
• Track recurring bills and payment due dates.
• Prepare financial information for our CPA when requested.
• Maintain household financial spreadsheets.
• Identify upcoming major expenses.
• Help organize financial goals and savings targets.

5. Proactive Financial Assistance

• Identify potential savings opportunities.
• Recommend improvements to our budgeting system.
• Alert us to unusual spending.
• Provide a short weekly financial update.
• Independently manage recurring administrative tasks.

Qualifications

Required:

• At least 2 years of bookkeeping, budgeting, or financial administration experience.
• Experience working with U.S.-based clients.
• Strong Microsoft Excel or Google Sheets skills.
• Experience with QuickBooks, Quicken, Monarch Money, or similar financial software.
• Excellent attention to detail.
• Strong written English communication.
• Ability to work independently.
• High standards of confidentiality and professionalism.

Preferred:

• Experience managing personal or household finances for U.S. families.
• Experience assisting entrepreneurs or high-income households.
• Familiarity with U.S. banking and credit card statements.
• Experience researching and coordinating subscription cancellations.
• Ability to build simple financial dashboards.

Schedule & Compensation

• Starting pay: $8 USD per hour.
• Approximately 5-8 hours per week initially.
• Flexible working schedule.
• Potential to increase hours as responsibilities grow.
• Long-term opportunity for the right candidate.

What Success Looks Like

Within the first 30 days, we want:

1. A complete review of our household expenses.
2. A list of recurring subscriptions and potential savings.
3. A categorized breakdown of monthly spending.
4. A preliminary household budget.
5. A simple monthly financial dashboard.

After the initial setup, we want the financial tracking and reporting process maintained with minimal involvement from us.

Important

This position requires someone who takes initiative.

We do not want to spend hours every week explaining what needs to be done.

We want someone who identifies issues, makes recommendations, and provides clear updates.

The assistant will use approved, limited-access financial information. All financial transactions, payments, and cancellations require prior authorization.

How to Apply

Please submit:

1. Your resume.
2. A description of your bookkeeping or personal finance experience.
3. The financial software you have used.
4. An example of a financial dashboard or monthly budget report you have created, using fictional or anonymized data.
5. Your hourly rate and availability.

Application Question:

If you were hired to organize a family’s finances from scratch, what would be the first five things you would do?

We are looking for someone who can think independently, take initiative, and help simplify our financial lives.