Administrative Assistant (GoHighLevel & Medical Virtual Assistant)

To apply - please follow directions below.

Hours: Monday–Friday, 9:00 AM–5:00 PM Eastern Time (ET)
plus weekend check-ins
Location: Remote

We're looking for a highly organized, detail-oriented, tech-savvy Administrative Assistant to join the Staffless Practice team!
This is a client-facing position, so professionalism, excellent communication skills, attention to detail, and a polished, distraction-free workspace are essential.

REQUIREMENTS — PLEASE READ CAREFULLY

• GoHighLevel experience is REQUIRED.
• Experience with ---------- and Slack.
• Comfortable using AI tools such as ChatGPT and Claude.
• Excellent spoken and written English.
• Professional, confident, and friendly client-facing communication skills.
• Professional background in administrative support, client success, or operations.
• Reliable high-speed internet, a professional home office, and a distraction-free environment.
• Ability to work consistently from 9:00 AM–5:00 PM Eastern Time.
• Exceptional attention to detail, follow-through, and organization.

KEY RESPONSIBILITIES

• Attend client meetings and create accurate action tickets in real time.
• Serve as a medical Virtual Assistant for clients - scheduling and lite admin
• Track tickets, monitor progress, and follow up until tasks are completed.
• Communicate professionally with clients regarding updates, progress, and feedback.
• Manage administrative tasks across GoHighLevel, ---------- , Slack, and AI tools.
• Support our team with daily operations, organization, and client success.

HOW TO APPLY — ALL 5 ITEMS ARE REQUIRED
IMPORTANT: We will ONLY review applications that include ALL FIVE items listed below. Incomplete applications will NOT be considered.

Send ONE email to ---------- with the subject line:

Administrative Assistant Application – Your Full Name

Your email MUST include:
1. A 2-Minute Loom Video (REQUIRED)
Record a professional video introducing yourself. You must:

• Introduce yourself and explain your relevant professional background.
• Describe your specific experience using GoHighLevel.
• Share your experience communicating directly with clients.
• Explain why you would be an excellent fit for this role