Administrative Coordinator – Damage Remediation Services

We're looking for an Administrative Coordinator to support a water, mold, and fire damage remediation contractor. In this role, you'll take day-to-day admin and operational tasks off the owner's plate so the business runs smoothly and customers always get a fast, professional response. It's a great fit if you're organized, dependable, and enjoy keeping things running in the background.

What You'll Do

• Manage the owner's inbox — handle routine messages independently and flag only what truly needs the owner's attention
• Own the calendar — book site visits, coordinate with field crews, and confirm appointments so the schedule stays on track
• Follow up on inbound leads — log new inquiries into the job management system and respond promptly so potential customers hear back quickly
• Create invoices, send payment reminders, and follow up on outstanding balances to keep accounts receivable current
• Keep job records, contact details, and project information accurate and up to date in the business's operational platform

What We're Looking For

• Experience with invoicing, billing, and accounts receivable follow-up, including sending payment reminders and tracking outstanding balances
• Strong calendar and scheduling skills, including coordinating across multiple people and avoiding conflicts
• Comfortable handling customer inquiries professionally and independently
• Organized inbox management — able to triage effectively and stay on top of a busy email flow
• High attention to detail in data entry and record keeping; consistency in how information is logged really matters here
• Clear, professional written English — you'll be communicating with customers on payments, leads, and job inquiries
• Experience in contracting, restoration, field service, or a similar industry is a plus, but not required
• Familiarity with field service management or CRM platforms is helpful; experience with Lever360 specifically is a plus

Schedule & Pay

• Full-time — 40 hours per week
• Monday–Friday, 8:00 AM–4:30 PM Pacific Time (15 hrs. difference)
• Pay rate: $3.00 per hour

Benefits

• 10 days paid time off
• Health benefits
• High-speed internet stipend

How to Apply

If this sounds like a good fit for you, we'd love to hear from you. Apply using the link below:

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