QUICKBOOKS ONLINE CLEANUP BOOKKEEPER

This is a historical bookkeeping cleanup covering January 1, 2024 through September 30, 2026.

The project contains approximately 3,000–4,000 bank and credit-card transactions. The activity must be accurately separated among:

• A self-employed real estate professional
• One short-term rental property
• One long-term rental property
• Personal and nondeductible activity
• Transfers and credit-card payments
• Transactions requiring client clarification

The work will be completed in one new QuickBooks Online file using classes to track each business and rental activity separately.

PRIMARY RESPONSIBILITIES

• Assist with completing the QuickBooks Online setup.

• Import historical bank and credit-card transactions for 2024, 2025 and January–September 2026.

• Review the imports for duplicates and missing periods.

• Categorize business, rental, personal, transfer and owner transactions accurately.

• Assign the correct class to every applicable business or rental transaction.

• Separate the real estate business from both rental properties.

• Identify repairs, improvements, fixed assets, loan payments, owner transactions and unclear activity.

• Match transfers and credit-card payments correctly.

• Reconcile each applicable account month by month.

• Maintain a detailed question log for unclear transactions.

• Avoid guessing when adequate documentation is unavailable.

• Prepare clean financial reports for senior review.

• Correct errors identified during the review process.

REQUIRED EXPERIENCE

• Strong QuickBooks Online experience.

• Demonstrated experience with historical cleanup and catch-up bookkeeping.

• Experience importing high-volume bank and credit-card transactions.

• Experience with class tracking and Profit and Loss by Class reporting.

• Experience reconciling mixed-use accounts.

• Familiarity with US sole-proprietor bookkeeping.

• Familiarity with US rental-property bookkeeping.

• Understanding of owner contributions, owner draws, transfers, loan principal, interest, repairs and capital improvements.

• Strong written English and clear communication.

• Excellent attention to detail.

• Willingness to follow established procedures and maintain client confidentiality.

PREFERRED EXPERIENCE

• Bookkeeping for real estate agents or brokers.

• Short-term rental or Airbnb bookkeeping.

• Long-term residential rental bookkeeping.

• Experience preparing books for US Schedule C and Schedule E tax reporting.

• Experience working for a US bookkeeping, accounting or tax firm.

PROJECT EXPECTATIONS

• Begin as soon as onboarding and security requirements are completed.

• Provide consistent progress updates.

• Track time accurately if engaged hourly.

• Maintain a running list of questions rather than making unsupported assumptions.

• Meet agreed deadlines.

• Use only the assigned login and approved systems.

• Do not share access, outsource the work or download client information to an unauthorized device.

This position begins as a project-based independent-contractor role and may develop into regular monthly bookkeeping work for the right person.

HOW TO APPLY

Please send:

Your hourly or project rate.

Your availability and estimated weekly capacity.

Your years of QuickBooks Online experience.

A description of one historical cleanup project you completed.

Your experience with real estate agents, short-term rentals or long-term rentals.

Your process for handling unclear transactions.

Your process for reviewing duplicates and reconciling historical imports.

The QuickBooks Online certifications you currently hold, if any.

Confirmation that you are willing to sign an independent-contractor agreement, confidentiality agreement and data-security agreement.

Shortlisted candidates will be asked to complete a s