Loan Officer’s Executive & Personal Assistant – Real Estate Lending

We are a growing real estate lending business looking for an exceptional Executive & Personal Virtual Assistant to work closely with me in my role as a Loan Officer and become my right-hand person.
The most important part of this role is helping me stay organized, focused, and accountable. I am not looking for someone who simply waits for tasks. I need someone proactive who can help manage my day, organize my priorities, remind me of important tasks and follow-ups, and make sure things actually get done.
Each morning, you will help me identify the most important priorities for the day and keep me on track. Each week, you will help organize the week's priorities, deadlines, leads, active loans, and important follow-ups.
You will also follow up with members of my team, help make sure tasks are moving forward, organize and track leads, monitor active loan files, manage and organize email s, update our CRM, track outstanding items and deadlines, and make sure nothing falls through the cracks.
I need someone who naturally takes ownership. If a lender needs a follow-up, a team member hasn't completed something, a lead needs attention, an email needs a response, or a deadline is approaching, I want you to notice it and either take action or bring it to my attention.
Strong project-management skills are very important. You should be comfortable managing multiple priorities, following up with people, keeping things organized, and helping create structure in a fast-moving business.
Excellent written and spoken English, strong communication skills, attention to detail, confidence, reliability, and organization are essential.
Experience in US mortgages, real estate lending, loan processing, title, or working with a Loan Officer is a strong advantage. I am willing to train an exceptional candidate who is a fast learner and has the right personality and work ethic.
Over time, the role may also include helping with basic social media and content coordination as we grow our online presence. Social media experience is a plus, but not required.
Hebrew language skills are also a plus, but not required.
This position will start part-time at approximately 20 hours per week, with the opportunity to grow into a larger or full-time role for the right person. Some overlap with US Eastern Time business hours is required.
I am looking for someone who wants a long-term working relationship, is excited to grow with the business, and genuinely enjoys bringing order, structure, and follow-through to a busy entrepreneur's day.