Grants, Fundraising & Events VA

About Us

Mini Miii Education Initiative is a Jacksonville, Florida nonprofit raising funds to expand educational access through scholarships for tuition, tutoring, and test preparation.

We are hiring an experienced VA to research and write grants, support fundraising, and coordinate our charity golf tournament and homeschool graduation program.

You will work primarily for the nonprofit and coordinate with Mini Miii Prep for educational program information and graduation activities.

Part-time with option for fulltime.

Work Schedule

Work Monday, Wednesday, Thursday, and Friday for 4 hours per day.

Monday: Grant research, eligibility checks, and deadline planning.

Wednesday: Grant writing and supporting documents.

Thursday: Fundraising, sponsor outreach, and event coordination.

Friday: Finalize approved applications, follow up, update trackers, and report progress.

Priorities may shift around deadlines. Working times will be agreed upon, with some overlap with U.S. Eastern Time. Additional hours or schedule changes require advance approval.

Plan applications and event tasks ahead so leadership has time to review and approve them.

Grant Responsibilities

Research grants supporting education, literacy, tutoring, scholarships, and youth development.

Verify eligibility, restrictions, funding amounts, deadlines, and requirements.

Maintain a prioritized grant pipeline and calendar.

Write tailored letters of inquiry, proposals, and application responses.

Gather budgets, program information, outcome data, and required documents.

Prepare applications for leadership review and submit approved applications.

Track submissions, communications, follow-ups, and decisions.

Maintain reusable organizational materials.

Track award requirements and help prepare reports.

Fundraising Responsibilities

Research potential sponsors, donors, and community partners.

Prepare sponsorship packages and outreach materials for approval.

Conduct approved outreach and track responses and commitments.

Maintain donor and sponsor records.

Coordinate acknowledgment and thank-you communications.

Track fundraising goals, pledges, payments, and outstanding commitments.

Charity Golf Tournament Responsibilities

Maintain the timeline, task list, budget tracker, and planning checklist.

Research venues and vendors, request quotes, and present options.

Help develop registration options and sponsorship packages.

Track golfers, teams, sponsors, vendors, and payments.

Coordinate sponsor benefits, signage, donated prizes, and volunteer assignments.

Prepare participant communications and post-event follow-ups.

Homeschool Graduation Responsibilities

Maintain the planning timeline and graduate registration tracker.

Help organize packages, ticket options, and participant information.

Research venues and vendors and collect quotes.

Track graduate submissions, guest counts, package selections, and payments.

Coordinate deadlines for photos, names, program details, and materials.

Prepare family communications, reminders, and event documents.

This is a remote coordination role. Leadership and local staff handle on-site activities. Contracts, purchases, event packages, budgets, and financial commitments require leadership approval.

Team Coordination

You will maintain event plans and follow up on assigned tasks.

GoHighLevel specialist: Registration pages, payments, forms, and automated communications.

Social media manager: Event promotion and content.

Website/SEO specialist: Website event information.

Leadership and local staff: Decisions, approvals, and on-site execution.

Required Qualifications

Experience researching and writing grants for U.S. nonprofits.

Excellent written English and persuasive proposal writing.

Fundraising, sponsorship outreach, or event coordination experience.

Strong organization, follow-up, and deadline management.

Experience with spreadsheets, shared documents, and application portals.

Ability to prioritize within approved hours.

Careful handling of donor, student, and family information.

Your own computer and reliable internet.

Education nonprofit, golf fundraiser, graduation event, or GoHighLevel experience is preferred.

Expected Deliverables

A current grant pipeline and application calendar.

Accurate application drafts ready before deadlines.

Organized donor and sponsor trackers.

Current plans and task lists for both events.

Accurate registration and payment-status trackers.

Weekly reports showing progress, deadlines, and decisions needed.

To Apply

Include:

Your résumé and introduction.

Your U.S. nonprofit grant experience.

One or two grant-writing samples with confidential information removed.

Fundraising or event examples and your specific role.

Grants or sponsorships you helped secure, if available.

Confirmation of the schedule and your available U.S. Eastern Time overlap.

Begin your application with “Mini Miii Grants and Events.”