Personal Admin Assistant

We are looking for a reliable, organized, and proactive Personal Admin Assistant to support our Operations Manager/Executive with the day-to-day administration of a growing short-term rental business.

This role is ideal for someone who enjoys keeping things organized, following up on tasks, working with different systems, and making sure nothing gets missed.

What You'll Be Doing

• Managing spreadsheets, documents, records, and general admin
• Keeping Asana tasks and information organized and up to date
• Researching information and preparing it when needed
• Following up on outstanding tasks and keeping things moving
• Helping organize information across different systems
• Providing general administrative support to the Operations Manager/Executive
• Spotting simple ways to make processes more organized and efficient
• Supporting the wider team when needed and communicating clearly about ongoing tasks

We're looking for someone who is:

• Highly organized and detail-oriented
• Reliable and consistent
• Comfortable working independently
• Confident using spreadsheets and online software
• A good communicator
• Proactive and willing to take initiative
• Someone who notices when something could be done better and is comfortable suggesting ideas
• Able to manage multiple tasks and prioritize effectively
• Comfortable working as part of a team while still taking ownership of their own responsibilities
• Someone who follows through on tasks and doesn't need to be constantly reminded

Experience

Previous experience in administration, virtual assistance, property management, hospitality, or a similar role would be beneficial.

Experience with tools such as Asana, Google Sheets, Airbnb, Hostfully, Notion, or other online business systems is a plus, but training can be provided for the right person.

A Little About How We Work

This role involves working closely with the Operations Manager/Executive and other members of the team. We value people who can work well with others, communicate when they need help or clarification, and at the same time take responsibility for getting their own tasks completed.

We are looking for someone who can stay committed to their responsibilities even when working remotely. Being part of a team doesn't mean waiting for someone to tell you what to do next, we want someone who can keep track of their tasks, follow up when necessary, and make sure things are completed.

As part of the application, please record a short video introducing yourself. In the video, we'd like you to briefly tell us about yourself and explain how you manage being part of a team while staying committed to your own tasks, deadlines, and responsibilities.

Use LIVERPOOL1 as the subject line when submitting your application. This helps us make sure you've read through the full job description and understand the application process.

This is primarily an administrative support role, working closely with the Operations Manager/Executive as a reliable second pair of hands.

The position will start on a part-time basis, with the potential to become full-time as the workload increases.

We're looking for someone who wants to grow with the role, learn how the business works, and become a dependable part of the team.