Executive Assistant to the CEO

About Us

Outreach Engine is a growing US based B2B sales and marketing agency specializing in outbound lead generation, account based marketing, and sales development.

We help companies generate qualified sales opportunities through email , LinkedIn, cold calling, and targeted outreach campaigns.

We’re looking for a highly organized, detail oriented, and proactive Executive Assistant who can support our founder while taking ownership of administrative and revenue operations tasks.

This is an opportunity to grow into a larger operations role as our company scales.

What You’ll Be Doing

Revenue Operations & Sales Administration

• Review client CRMs to verify booked, completed, canceled, and rescheduled sales meetings.
• Track SDR performance and accurately calculate commissions.
• Reconcile meeting records across multiple CRMs and internal reporting systems.
• Audit outbound email platforms to identify positive replies that may have been incorrectly categorized or missed.
• Cross reference conversations between Email Bison, MasterInbox, and our SDR CRM to ensure opportunities are properly tracked.
• Identify leads that haven’t received appropriate follow ups and notify the responsible team members.
• Maintain accurate spreadsheets, dashboards, and sales performance reports.
• Identify discrepancies in reporting and proactively resolve issues.

Executive Assistant Responsibilities

• Manage the founder’s calendar, scheduling, and meeting coordination.
• Organize documents, spreadsheets, and internal records.
• Track outstanding tasks and follow up with team members to ensure deadlines are met.
• Prepare summaries, reports, and meeting notes.
• Assist with client and internal communications.
• Help document and improve internal processes.
• Handle additional administrative responsibilities as needed.

Operations Support

• Coordinate with our sales and operations teams to ensure tasks are completed accurately.
• Monitor internal workflows and flag issues before they become problems.
• Help maintain our project management systems.
• Support process documentation and the creation of standard operating procedures.
• Identify opportunities to improve efficiency through automation.

What We’re Looking For

Required Qualifications

• At least 2 years of experience as an Executive Assistant, Virtual Assistant, Sales Administrator, or Operations Assistant.
• Excellent written and spoken English.
• Strong proficiency with Google Sheets and Excel.
• Experience working with CRMs such as HubSpot, Salesforce, or similar platforms.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple responsibilities without constant supervision.
• Comfortable learning new software and working across multiple platforms.
• Reliable internet connection and a professional remote working environment.

Preferred Qualifications

• Experience supporting a B2B sales organization or lead generation agency.
• Familiarity with outbound email platforms such as Email Bison, Smartlead, or Instantly.
• Experience with sales reporting, commission tracking, or CRM data management.
• Familiarity with automation tools such as Zapier or Make.
• Previous experience supporting founders or executives.

Prior experience with Email Bison or MasterInbox is not required. We will provide training.

What Success Looks Like

Within your first 30 to 60 days, you should be able to:

• Independently reconcile SDR commissions and meeting records.
• Identify missed sales opportunities and reporting discrepancies.
• Maintain accurate and updated sales performance dashboards.
• Manage recurring administrative responsibilities without reminders.
• Proactively identify operational issues and recommend solutions.
• Reduce the founder’s administrative workload significantly.

Who Will Succeed in This Role?

We’re looking for someone who:

• Is extremely detail oriented and enjoys working with data.
• Takes ownership of responsibilities rather than waiting for instructions.
• Is comfortable investigating discrepancies and finding answers.
• Communicates clearly when something needs attention.
• Can work independently and prioritize tasks effectively.
• Enjoys creating organized systems and improving processes.
• Wants to grow professionally as the company expands.

We value reliability, accountability, accuracy, and initiative.

Compensation & Growth

• Competitive monthly compensation based on experience.
• Long term, full time opportunity.
• Training on our internal systems and processes.
• Opportunity to grow into a Revenue Operations Specialist or Operations Manager position.
• Direct exposure to the founder and leadership team.