HR Assistant

ABOUT US
IV Concierge is a Florida-based mobile healthcare and wellness company dedicated to making high-quality healthcare more accessible, convenient, and personalized. We provide on-demand IV vitamin infusions, wellness treatments, lab testing, telemedicine services, and preventative healthcare solutions directly to our clients in the comfort of their homes, offices, hotels, or other preferred locations. Our mission is to empower individuals through personalized care, education, and wellness-focused services that help them live healthier lives.

As our company continues to grow, we are looking for dedicated professionals who share our commitment to excellence, accountability, innovation, and exceptional service. Behind every great patient experience is a strong operational team, and we are looking for an HR Assistant who can help us attract talented team members, support employees throughout the employment lifecycle, and keep our people operations organized and efficient.

ROLE OVERVIEW
We are seeking a highly organized, proactive, and detail-oriented HR Assistant to support full-cycle recruitment and day-to-day human resources administration. This is a fully remote position that will work closely with management and the broader operations team to coordinate hiring, maintain accurate employee records, support onboarding and offboarding, and help ensure a positive and efficient employee experience.

The ideal candidate has experience recruiting for U.S.-based companies and is comfortable managing multiple open positions and HR priorities in a fast-paced environment. Experience recruiting for healthcare, wellness, medical, or other regulated industries is strongly preferred. The successful candidate must be dependable, professional, highly responsive, and available to work consistently from 9:00 AM to 6:00 PM U.S. Eastern Time.

KEY RESPONSIBILITIES
Recruitment and Talent Acquisition
Manage full-cycle recruitment from job intake and posting through sourcing, screening, interviews, selection, offers, and onboarding handoff.
Partner with hiring managers to define role requirements, prepare job descriptions, and coordinate hiring plans.
Source candidates, review applications, conduct initial screenings, and maintain professional candidate communication.
Coordinate interviews, reference checks, background checks, employment verification, and offer documentation as needed.
Track candidate pipelines, feedback, follow-ups, and hiring progress in ClickUp or other designated systems.
Help improve recruiting workflows, templates, processes, and candidate experience.

HR Administration and Employee Support
Maintain accurate and confidential employee records, personnel files, and HR trackers.
Prepare onboarding materials and coordinate new-hire paperwork, training, system access, and first-day readiness.
Support employee offboarding, including documentation, exit checklists, and access-removal coordination.
Maintain and organize HR documentation, templates, forms, SOPs, and process trackers.
Assist with reviewing, updating, and distributing company policies and HR procedures to ensure information remains accurate and current.
Respond to routine employee questions and escalate sensitive or complex matters appropriately.
Prepare HR reports and provide general administrative support for HR projects using Google Workspace, ClickUp, and other company systems.

QUALIFICATIONS
5+ years experience in HR, recruiting, talent acquisition, HR coordination, or a related administrative role.
Experience supporting or managing full-cycle recruitment for U.S.-based companies; healthcare, medical, wellness, or regulated-industry experience is strongly preferred.
Knowledge of candidate sourcing, resume screening, interview coordination, hiring documentation, and onboarding.
Proficiency with Google Workspace, including Gmail, Drive, Docs, Sheets, and Calendar.
Hands-on ClickUp experience for task management, workflow tracking, or collaboration.
Excellent written and verbal English communication skills, attention to detail, and discretion when handling confidential information.
Strong organization, follow-through, time management, and ability to manage multiple priorities independently.
Reliable internet connection, dedicated home office setup, and availability from 9:00 AM to 6:00 PM U.S. Eastern Time.
Preferred Qualifications
Experience recruiting clinical, nursing, medical, wellness, customer service, sales, or operations professionals.
Familiarity with U.S. employment practices, onboarding requirements, and HR documentation.
Experience with applicant tracking systems, HR information systems, or remote teams.

WHAT WE'RE LOOKING FOR
Highly organized, dependable, and detail-oriented
Proactive and resourceful, with a strong sense of ownership
Professional, approachable, and service-minded when communicating with candidates and employees
Able to prioritize competing deadlines and manage multiple HR processes at once
Comfortable working independently in a remote environment
Strong follow-up skills and consistent attention to process details
Discreet and trustworthy when handling sensitive employee and candidate information
Positive, collaborative, and committed to helping build a strong team
Motivated to contribute to a growing company and improve HR processes over time

WHY JOIN IV CONCIERGE
Join a growing healthcare and wellness company making a positive impact on people's lives
Support the development of a talented team delivering personalized healthcare services
Enjoy a long-term career opportunity with a stable and expanding organization
Work directly with leadership and contribute to company growth
Gain broad experience across recruitment, onboarding, employee support, and HR operations
Opportunity for professional growth and development
Be part of a mission-driven company focused on personalized healthcare and preventative wellness

Apply here: ---------- / ---------- /f/djc3t-6297/P9APIUYMMJ83EYFVQF

Important Note: Only candidates who complete and submit the application form will be considered for HR review and screening and may proceed to the next stage of the hiring process.