Construction Admin & Compliance VA | Procore, COIs & Certified Payroll

We’re looking for an experienced Construction Admin / Compliance VA to help keep construction projects organized, compliant, and on schedule.

This role is ideal for someone who has worked with a US construction company, general contractor, subcontractor, or construction office and is comfortable managing documents, following up with vendors, tracking deadlines, and keeping compliance requirements organized.

You do not need experience with every system listed below. We’re looking for someone with strong construction administrative experience who can learn quickly and take ownership of their work.

Responsibilities:

Track Certificates of Insurance (COIs), licenses, permits, and expiration dates

Collect and organize contractor and subcontractor compliance documents

Assist with certified payroll and prevailing wage documentation

Track lien waivers, pay applications, contracts, and closeout documents

Follow up with subcontractors and vendors for missing information

Maintain compliance trackers and construction records

Upload and organize documents in construction and client portals

Help with subcontractor onboarding and prequalification

Make sure documents are complete, accurate, and submitted on time

Keep project files organized and audit-ready

Requirements:

Experience in construction administration, project coordination, document control, compliance, or construction accounting

Experience supporting a US-based construction company is highly preferred

Strong attention to detail

Excellent follow-up and organizational skills

Comfortable managing multiple deadlines

Strong written and spoken English

Good Excel / Google Sheets skills

Able to work independently and take ownership of tasks

Comfortable working US business hours

Strong plus if you have experience with:

Procore

Certified Payroll

Prevailing Wage / Davis-Bacon

Certificates of Insurance (COIs)

Lien Waivers

Subcontractor Prequalification

LCPTracker

ISNetworld

Avetta

Textura

Contractor Licensing

Government or Public Works Projects

You do not need experience with all of these. Strong construction administrative experience is more important.

Schedule:

Full-time, US business hours.

How to Apply:

Please send your resume and briefly answer these 3 questions:

What construction companies or projects have you supported, and what did you handle?

Which have you personally worked with: COIs, certified payroll, lien waivers, permits, licenses, or subcontractor compliance?

What construction software or portals have you used?

Please keep your answers short and specific.